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The following additional'work will be added at the City's discretion. Proposers must confirm <br />that they are able to perform this type of work and allocate an estimated 175 hours in their Fee <br />Proposal. A detailed Scope of Work and negotiated fee will be established prior to the Notice to <br />Proceed. <br />5,,,,,gc oe o .Work <br />The City of Santa Ana Public Works Agency (PWA) is requesting proposals from qualified firms <br />for an Internal Service Fund Allocation Study of its Administrative Services Division (Division). <br />The Division budget is characterized as an Internal Service Fund. Rates are currently set each <br />year based on a historical assessment of services provided to other PWA departments. The <br />purpose of this study is to ensure that the annual assessment accurately and equitably allocates <br />the true costs of the Division programs, and services. <br />The results of this study will be used in preparing the Division's FY 2019/20 budget. It is <br />expected that the experience and expertise of the selected Consultant on this subject matter will <br />inform the final project deliverables. It is also expected that all recommendations of the selected <br />Consultant will be consistent with any governing laws and regulations, including, but not limited <br />to, the Federal Office of Management and Budget. At minimum, the following deliverables must <br />be provided: <br />• Review of the Division's programs and services provided to PWA. <br />• Identify all inter -agency customers. <br />• Determine the bases for allocating costs. <br />• Prepare a cost allocation methodology for distributing annual costs to all inter -agency <br />customers. <br />• Calculate Division Internal Services Rate that can be used in support of the Engineering <br />Services Indirect Cost Rate for reimbursement of grants. <br />• Recommend Best Management Practice guidelines related to: <br />- Annual reconciliation of actual costs for services tendered <br />- Cost recovery proceeds in excess of actual costs <br />- Schedule for follow-up Internal Service Fiord Allocation studies <br />City of Santa Ana UP 18-023 <br />Page A1.4 <br />