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City of Santa Ana RFP 21-075 <br />Page A1-4 <br /> <br />SPECIALITY AREA A <br />ACQUISITION & RELOCATION SERVICES <br /> <br />Acquisition Consultant Responsibilities <br /> <br /> “Good faith negotiations” with property owners for the purchase of right-of-way based on <br />values established in the reviewed and approved appraisals. <br /> Adherence to all professional standards including the Caltrans Right-of-Way Manual and <br />all applicable laws and regulations. <br /> Preparation of all written correspondence, applicable forms and City’s standard purchase <br />agreement. <br /> Coordination with City staff. <br /> Performance of notary services related to the signing of acquisition documents. <br /> Escrow coordination with Agency’s selected title company. <br /> Completion of final close-out work per Caltrans requirements. <br /> Maintenance of all acquisition files including acquisition diaries. <br /> <br />Acquisition Consultant Responsibilities under the Uniform Act <br /> <br /> Ensure establishment of just compensation by local agency prior to initiation of <br />negotiations. <br /> Expeditious acquisition within 30 days of approved appraisal. <br /> First Written Offer should be presented in person when possible. <br /> Caltrans requires that a copy of the appraisal report shall be provided to the owner with <br />the First Written Offer; a Summary Statement (basis for the appraisal) is adequate in this <br />case. <br /> Owner to be given reasonable time to consider City’s offer and present material relevant <br />to value determination (i.e., 30 days and a minimum of 3 contacts) <br /> Payment is required before taking possession unless date of possession clause is used in <br />contract. Agency is responsible for payment of all incidental expenses (title, escrow, <br />surveys, prepayment penalties) <br /> Preparation of Administrative Settlements when it is reasonable and in the public interest. <br /> Diary entries including confirmation of delivering Title VI information. <br /> <br />Acquisition Consultant Tasks <br /> <br /> Meet with City staff to discuss assignments and procedures. <br /> Perform the services required by the City with qualified personnel, equipment, materials, <br />supplies, and management and administration services. <br /> All personnel and subcontractors, referred to as “Approved Personnel”, shall be approved <br />by City, prior to providing services. There shall be no changes in the Approved Personnel <br />without written concurrence of the City. <br /> Prepare and maintain a schedule of major activities and milestones and provide an estimate <br />City Council 18 –25 11/16/2021