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City of Santa Ana RFP 21-075 <br />Page A1-4 <br />SPECIALITY AREA A <br />ACQUISITION & RELOCATION SERVICES <br />Acquisition Consultant Responsibilities <br />“Good faith negotiations” with property owners for the purchase of right-of-way based on <br />values established in the reviewed and approved appraisals. <br />Adherence to all professional standards including the Caltrans Right-of-Way Manual and <br />all applicable laws and regulations. <br />Preparation of all written correspondence, applicable forms and City’s standard purchase <br />agreement. <br />Coordination with City staff. <br />Performance of notary services related to the signing of acquisition documents. <br />Escrow coordination with Agency’s selected title company. <br />Completion of final close-out work per Caltrans requirements. <br />Maintenance of all acquisition files including acquisition diaries. <br />Acquisition Consultant Responsibilities under the Uniform Act <br />Ensure establishment of just compensation by local agency prior to initiation of <br />negotiations. <br />Expeditious acquisition within 30 days of approved appraisal. <br />First Written Offer should be presented in person when possible. <br />Caltrans requires that a copy of the appraisal report shall be provided to the owner with <br />the First Written Offer; a Summary Statement (basis for the appraisal) is adequate in this <br />case. <br />Owner to be given reasonable time to consider City’s offer and present material relevant <br />to value determination (i.e., 30 days and a minimum of 3 contacts) <br />Payment is required before taking possession unless date of possession clause is used in <br />contract. Agency is responsible for payment of all incidental expenses (title, escrow, <br />surveys, prepayment penalties) <br />Preparation of Administrative Settlements when it is reasonable and in the public interest. <br />Diary entries including confirmation of delivering Title VI information. <br />Acquisition Consultant Tasks <br />Meet with City staff to discuss assignments and procedures. <br />Perform the services required by the City with qualified personnel, equipment, materials, <br />supplies, and management and administration services. <br />All personnel and subcontractors, referred to as “Approved Personnel”, shall be approved <br />by City, prior to providing services. There shall be no changes in the Approved Personnel <br />without written concurrence of the City. <br />Prepare and maintain a schedule of major activities and milestones and provide an estimate <br />Page 15 <br />City Council 18 –109 11/16/2021