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Local Assistance Procedures Manual Chapter 9 Civil Rights & Disadvantaged Business Enterprise and conditions of the contract. The mechanisms may also provide that any delay or postponement of payment among the parties may take place only for good cause with the Agency's prior written approval. 9.7 DBE Participation on the Contract Participation Opportunities The local agency should structure its contracts and cost estimates by task to provide opportunities for DBE participation. Participation by DBEs is possible during the Preliminary Engineering, Environmental, Final Design, Right of Way, and Construction phases of the project, and includes work as lead consultants, prime contractors, sub -consultants, subcontractors, suppliers, vendors and truckers. DBE Contract Goals All federal -aid contracts that have subcontracting opportunities must have a DBE goal set. This includes, but is not limited to: construction, consultant services such as project specific Architectural & Engineering (A&E), and master on -call A&E contracts. A DBE contract goal is a percentage of the total contract amount that is expected to be performed by certified DBE firms. The DBE contract goal will vary depending on the type of work involved, the location of the work, and the availability of DBEs for the work of the particular contract. The contract goal may be zero in situations such as extremely limited subcontracting opportunities, the lack of certified DBEs available in the District for the work to be performed, or other reasons. The local agency will need to keep documentation in the project file when a zero percent DBE contract goal is deemed appropriate. Some contracts, such as Emergency Opening, Sole -source, Nonprofit do not require a DBE goal. Work performed through Force Account also does not need a DBE goal. In these cases, there is no contract goal (different from zero percent goal). Setting the DBE Contract Goal When setting a DBE goal, the Agency may use contract goals only on those federal -aid contracts that have subcontracting possibilities. The goal for a specific contract may be higher or lower than the percentage level of the statewide overall goal, depending on such factors as the type of work involved, the location of the work, and the availability of DBEs for the work of the particular contract. However, over the period covered by the State's overall goal, the Agency must set contract goals, and these individual contract goals will cumulatively result in meeting any portion of the state's overall goal. The actual DBE participation for each of the local agency's contracts contributes to the calculation used to determine if the statewide goal has been met. Caltrans approval of each contract goal is not necessarily required. However, Caltrans may review and approve or disapprove any contract goal the Agency establishes. The Agency's contract goals must provide for participation by all certified DBEs and must not be subdivided into group -specific goals. DBE contract goals are established to encourage more participation of DBEs for federal -aid transportation contracts. The bullets below provide a summary guidance of how to set the DBE contract goal. For a detailed set of instructions and a template example, please refer to Exhibit 9-D: DBE Contract Goal Methodology. Page 21 of 38 January 2021