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of the cost to conduct proposed assignments including assignments to subcontractors. Upon City's written approval of the estimated cost, initiate the assignment in a timely manner. • Present strategies for negotiating successfully and reach agreements with Property Owners and their representatives and to close the acquisition Process. • Be responsible for the accuracy of work and promptly make all necessary revisions or corrections resulting from errors and omissions by Approved Personnel. • As deemed necessary by the City, meet with the City and other staff as requested. • Prepare, monitor and maintain all files (electronic as well as hard copy) to ensure overall project integrity. • Coordinate with the appraisers for site inspections. • Review appraisal reports to ensure conformity with the environmental document and the Right -of -Way (ROW) Map. • Prepare and assemble the "Offer Package" using the format approved by the City for City signature. • Meet and present written purchase offers to property owners as directed by staff. • Negotiate effectively with property owners, or businesses, tenants (or their appointed representatives) to successfully obtain an agreement for the purchase and sale transaction. • Supplement negotiations by obtaining and reviewing counter offers or demands from property owners, recommendations for settlements, coordinating with the agency to review and discuss all possible solutions and problems, including condemnation. • Prepare all acquisition agreements, deeds and other documents necessary to complete the acquisition. • Obtain property owners' signature on the Purchase & Sale Agreements (PSA) • Obtain re -conveyance and subordination agreements as necessary. Maintain an accurate and current record of all -pertinent information and contacts concerning the property owners and tenants. • Assist City in condemnation support activities. • Open escrow after execution of PSA by the City and coordinate closely with title and escrow companies to ensure escrow is closed on -time and properly. • Coordinate with lenders and escrow companies to obtain partial re -conveyance for part take acquisitions and obtain approval for close of escrow. • Obtain recorded deeds and title insurance policies after close of escrow and maintain appropriate reports for City. • Prepare and maintain a weekly status report of all cases identified by parcel number, property owner, address, Assessor's parcel map (APN) and all other important information required to monitor progress of acquisition cases. Relocation Services Consultant shall provide a complete relocation assistance program to comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act) or Title 25, California Code of Regulations, its amendments, and other pertinent laws and regulations. City of Santa Ana RFP 21-075 Page Al-5 Page 16