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IV 1IF/ VI. CITY OF SANTA ANA TERM OF AGREEMENT The anticipated term of the agreement is for an initial period of one (1) year. The City may, at its discretion, extend the agreement with the same or more limited scope of required services for two (2) additional one (1) year periods, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed three (3) years. RFP SCHEDULE OF EVENTS A. Schedule below is tentative and subject to change at discretion of City, with appropriate notice to prospective Proposers. Times indicated are Pacific Time. Issue Date: Wednesday, August 19, 2021 Deadline for Requests for Information: Wednesday, September 1, 2021, by 2:00 PM Proposal Due Date: Wednesday, September 8, 2021, by 2:00 PM Review of Proposals: September 8 — September 30 Interview Proposers: Wednesday, September 15, 2021 (invitation only) Selection of Bidder: On or about September 30, 2021 RESPONSE TO RFP A. SUBMITTAL INSTRUCTIONS It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City's Bid Management System, PlanetBids. No other form of submittal will be accepted. PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an a -bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at: http://www.planetbids.com/portal/portal.cfm?Companv]D=20137. Proposer shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer's sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992- 1771. Questions of an operational nature may be directed to the City's assigned Project Manager(s). Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Proposals shall NOT be mailed or sent via telegraphic, electronic, or facsimile means. All notifications, updates and addenda will be posted online on PlanetBids at https://www.planetbids.com/portal/portal.cfm?Companv[D=20137. Proposers shall be RFP No. 21-099 Downtown Unarmed Security Guard Services Page 9 of 39