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Agreement with ABM for Municipal Parking Facilities Operator December 7, 2021 Page 5 Transition The transition plan includes a 30-day notice to the current parking operator during the month of January 2022. During that 30-day window, ABM Parking Services will set-up the procedures, administration, and employee retention and/or recruitment, while setting up operations with the approval of City staff to become fully operational on February 1, 2022. ABM Parking Services will meet weekly with City staff to execute the transition plan, meet key stakeholders, begin repairing equipment, and provide augmented services to the customers and facilities. Additional transitional plan details are available within the attached agreement (Exhibit 1). Based on the overall quality, thoroughness of the proposal, and competitive budget, staff recommends the selection of ABM Parking Services to operate and manage the downtown parking facilities. FISCAL IMPACT Funds in the amount of $109,500 for the management fees to ABM Parking Services are available, and will be budgeted in future fiscal year budgets as follows: Fiscal Year Accounting Unit- Fund Accounting Unit, Amount Account # Description Account Description FY 21-22 02718132-6233X Parking Fund Parking Facilities, $ 3,000 (Feb. -Jun.) Contract Services FY 22-23 02718132-6233X Parking Fund Parking Facilities, $ 20,500 (July -June) Contract Services FY 23-24 02718132-6233X Parking Fund Parking Facilities, $ 24,000 (July -June) Contract Services FY 24-25 02718132-6233X Parking Fund Parking Facilities, $ 24,000 (July -June) Contract Services FY 25-26 02718132-6233X Parking Fund Parking Facilities, $ 24,000 (July -June) Contract Services FY 26-27 02718132-6233X Parking Fund Parking Facilities, $ 14,000 (July -Jan.) Contract Services Total $109,500 The not to exceed amount of $13,326,785 includes the management fees and reimbursable operating expenses for the five-year term and the optional extensions (total of 10 years, if approved) as outlined in budget section of the agreement (Exhibit 1). The parking operator will provide monthly reports and supporting documentation to the City for review and in order for staff to record the summary transactions by parking facility in the City's financial system, for both the revenue and expenditure ledgers. ABM Parking Services will submit payments to the City for net income generated on a monthly basis. These net income payments will be recorded in the Parking Fund, Revenue account nos. (02718002-various). City Council 14 — 5 12/7/2021