2022-006 - Events Permit Policy - Laserfiche WebLink

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Exhibit A 4.1 Application Submittal Applicant completes an event permit application, site plan, traffic plan and additional supporting documentation for the corresponding department before the required deadline. Submittal of the permit application or initiation of the review process does not deem the permit application approved, nor should an event producer begin to execute their event without final written approval from the reviewing agency. Expected attendance for events includes total participants and/or spectators, vendors, exhibitors, staffing, etc. Major Park Facility events will take precedence over moderate and minor event dates. Table 1 -Park Facility Permit Categories PARK FACILITY PERMIT EXPECTED APPLICATION SUBMITTAL CATEGORY ATTENDANCE DEADLINE MAJOR 1,001 and Up Between ninety- (90) business days to one (1) yyear prior to the event date. MODERATE 100 —1,000 Between forty-five (45) business days and six (6) months prior to the event MINOR Up to 100 date. Table I - Park Facility Pennit Categories Expected attendance for events includes total participants and/or spectators, vendors, exhibitors, staffing, etc. Major Park Facility events will take precedence over moderate and minor event dates. A permit application shall be submitted no earlier than 180 days for larger scale Special Events that require comprehensive event details and coordination (SMAC 10-22.2) At the sole discretion of the City of Santa Ana, event producers may submit written amendments to the initial permit application due to unique or changing circumstances related to the event. 4.2 Application Review Process Throughout the review process, the City may request additional information and/or documents for clarification. Delays in providing the requested information may affect the ability to complete the permit application review in a timely manner. Once the review process is completed, applicants will receive notification of the status of their application. 4.3 Pre -Event Planning Meeting After the application approval, there is a pre -event planning meeting with the event producer. The purpose of the pre -event meeting is to discuss the event in detail, address any changes, conflicts or concerns, and troubleshoot solutions. Additional representatives of the city or partner agencies participate in the meetings as appropriate. A Post -Event Meeting may be scheduled at the request of the city or event producer. 4.4 Final Permit Application Approval