Agenda Packet_2022-03-15 - Laserfiche WebLink

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copied, downloaded, exported or stored on any electronic device or in paper format. Any compromise of Confidential and/or Personably Identifiable Information shall be immediately reported to the supervisor. 5. Request software installations on SSA computers, laptops, tablets and other devices from an authorized agent of the SSA Information Technology team. DO NOT INSTALL ANY software/application into County SSA devices. 6. Seek permission from SSA Information Technology team prior to copying a County -owned software/application. 7. Use of any County electronic communication systems is for business use only; any personal use shall not disrupt or interfere with County operations or job responsibilities. IV. PROCEDURE A. The following steps shall be undertaken to ensure that the above policy is enforced to all SSA County employees. Prior to a new employee gaining access to Confidential Information, the SSA Human Resources (HR) representative or designee shall: Provide new employees with access to the SSA I-6 Policy and Procedures document, the ITSP, County of Orange (Attachment D and the County of Orange Information Technology Usage Policy (Attachment II) with instructions for the new employee to read and sign the SSA Information Technology Security and Usage Agreement (Attachment III). Upon the new employee's signing of SSA Information Technology Usage Agreement form, the HR representative or designee shall counter -sign the completed form. 2. Have the new employee read and sign the Orange County Social Services Agency Confidentiality of Client Information (Attachment M. 3. Confirm that the new employee complete the review of the SSA Information Security Rules of the Road (Attachment V) located in the Training section of the SSA Intranet at http: / /ocssa/intranet/ sites /default/files /Files /administrative/content/I.... 4. File the signed SSA Information Technology Usage Agreement (Attachment III), the signed Orange County Social Services Agency Confidentiality of Client Information (Attachment IV) and documentation of completion of SSA Information Security Rules of the Road (Attachment V) in the employee's personnel file. B. The supervisor of an SSA contracted employee, volunteer, intern, and all other non -County employees shall undertake the following steps to ensure that the above policy is enforced. Prior to a workforce member gaining access to Confidential Information, provide them with the following documents to read: 1. Administrative Policies and Procedures Manual I-6 Information Technology Security and Usage; WQM0522 Page 3 of 4 March 1, 2022 City Council 20 — 73 3/15/2022