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documented and defensible Cost Allocation plan prepared annually that will identify rates that can be used to recover billable hourly costs for services and develop usor fees that comply with Proposition 218, 'om 4UBL"viges Prepare the City's Full Cost Allocation plan for F'X 16/17; FY 17/18; and FX 18/19 (total cost plan and an OMB 2 CFR Part 225 plan), which may incuudo the following elements (if the consultant feels that additional tasks are warranted, they must be clearly identified in the consultant's proposal): A. Work and meet with selected City staff to refine the project scope, purpose, uses and goals o£the City's Full Cost Allocation Plan to ensure that the study will be both accurate and appropriate to the City's needs, Review project achedulo and answer any questions pertaining to the sumeasful development of the study. B. If necessary, meet with staff and conduct interviews as needed to gain an understanding of the Public Work Ageuoy's processes and operations. This includes where certain services and functions are performed together or shared through cooperation between different divisions. Costs should be identified so that they can be allocated to and tracked accordingly. C, Identify the total cost of providing each City service at the appropriate activity level and in a manner that is Consistent with all applicable laws, statutes, rules and regulations governing the collection of fees, rates, and charges by public entities Including, but not limited to, the State Controller's Office Guidelines for Cost Claiming and OM13 2 CFit Part 225 standards, D, Develop a Full Cost Allocation Model using budgeted and/or actual data for calculating the fall costs of providing each City service. The requirements of the model should allow for: a, Additions, revisions, or removal of direct and overhead costs so that the full Cost Allocation Plan can be easily adapted to a range of activities, both simple and complex. b. The ability of the City to continuously update the model and fall Cost Allocation Plan from year to year as the organization changes. e. The addition of hypothetical service area information for future service enhancement's, and the ability to calotilate'the estimated Coats ofproviding the service under consideration (i.e. ad -hoc analysis), E. Report on other matters that come to your attention in the course of your evaluation that in your professional opinion. the City should consider. F. Present the plan to the City's management group and make necessary adjustments as requested. G. Prepare and deliver presentations (as needed) to the Council to facilitate their understanding of the plan and its implications to the City. 1.1, Provide the City with an electronic copy of the final comprehensive review, including related schedules and cost documentation in a format such as Mierosoil Word and Clty of Santa Ana RFP 18.023 Page Al-2