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AMERICA ON TRACK (7)
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AMERICA ON TRACK (7)
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Last modified
2/8/2024 11:57:08 AM
Creation date
5/24/2022 3:14:31 PM
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Contracts
Company Name
AMERICA ON TRACK
Contract #
A-2022-069-02
Agency
Parks, Recreation, & Community Services
Council Approval Date
5/3/2022
Expiration Date
6/30/2023
Destruction Year
2028
Notes
For Insurance Exp. Date see Notice of Compliance
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G. Audit. <br />(1) SUBRECIPIENT shall maintain complete and accurate records and supporting <br />documentation to facilitate financial and/or program audits by CITY. This requirement shall apply <br />to any records and documentation CITY shall reasonably require or as required to be maintained <br />pursuant to the ARPA regulations. <br />(2) The books and accounts, files, and other records of SUBRECIPIENT, which are <br />applicable to this Agreement, shall be available for inspection, review, and audit during normal <br />business hours by CITY to determine the proper application and use of all ARPA SURF Funds <br />provided to or for the account or benefit of SUBRECIPIENT. <br />(3) SUBRECIPIENT assumes responsibility for reimbursement to CITY a sum of <br />money equivalent to the amount of any expenditures disallowed should the CITY, or an authorized <br />agency, rule through audit, exception, or some other appropriate means, that expenditures from funds <br />allocated to SUBRECIPIENT for direct and/or administrative costs were not made in compliance <br />with the applicable cost principles, regulations, or the provisions of this Agreement. <br />(4) SUBRECIPIENT agrees to comply with the requirements of OMB Uniform <br />Guidance 2 CFR Part 200. SUBRECIPIENT further agrees to provide CITY with a copy of <br />completed independent auditors' report within thirty (30) days of CITY's request for such report. If <br />the report contains instances of non-compliance with federal laws and regulations that bear directly <br />on the performance or administration of this Agreement, SUBRECIPIENT shall provide CITY copies <br />of responses to auditors' reports, a plan for corrective action, and auditors' response that the <br />noncompliance has been resolved. All reports prepared in accord with the requirements of OMB <br />Uniform Guidance 2 CFR Part 200 shall be available for inspection by representatives of CITY or the <br />federal government during normal business hours. <br />(5) All accounting records, reports, and evidence pertaining to all costs, expenses <br />and the ARPA SURF Funds of SUBRECIPIENT and all documents related to this Agreement <br />shall be maintained and kept available at SUBRECIP ENT'S office or place of business for the <br />duration of the Agreement and thereafter for five (5) years from the date of final payment under <br />this Agreement. Records which relate to: (a) complaints, claims, administrative proceedings or <br />litigation arising out of the performance of this Agreement; or, (b) costs and expenses of this <br />Agreement to which CITY or any other governmental agency takes exception, shall be retained <br />beyond the five (5) years until complete resolution or disposition of such appeals, litigation claims, <br />or exceptions. In the event SUBRECIPIENT does not make the above -referenced documents <br />available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and <br />reasonable expenses incurred by CITY in conducting any audit at the location where said records and <br />books of account are maintained. <br />H. Ownership/Use of Materials. SUBRECIPIENT agrees that all materials, reports or <br />products in any form, including electronic, created by SUBRECIPIENT for which <br />SUBRECIPIENT has been compensated pursuant to this Agreement shall be the sole property of <br />the CITY. The material, reports, or products may be used by the CITY for any purpose that the <br />CITY deems to be appropriate, including, but not limit to, duplication and/or distribution within <br />ll <br />
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