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CITY OF SANTA ANA RFP NO.: 21-127 SA-2 PRESSURE CONTROL STATION RELOCATION AND TRANSMISSION MAIN IMPROVEMENTS Description of Work: The selected firm/s shall provide the City with the following services as described herein. Task 1. Project Administration and Multi -Agency Coordination Kick -Off Meeting Upon receipt of a written Notice to Proceed from the City, the Consultant shall conduct a kickoff meeting with the City Public Works Agency staff to review the Scope of Services, develop an overall Project Schedule and confirm the deliverables. The Project schedule should include each task, milestones, critical path designation and a schedule for progress meetings. Multi -Agency Coordination SA-2 is a City of Santa Ana facility and therefore, it is important to coordinate all work with involved agencies to obtain their input and include them in all critical decision making. In addition, the Consultant will be required to coordinate their activities with third party agencies including, but not limited to, utility companies, Metropolitan Water District, Regional Water Quality Control Board, Orange County Water District, the City of Santa Ana Water Resources Division and adjacent property owners. Southern California Edison (SCE) will also be a key player in this endeavor. For the purposes of this RFP, assume up to eight (8) meetings. The Consultant shall be responsible for organization of all meetings including preparation of agendas, meeting minutes and distribution of all documentation to all attending parties or as required. Coordination with MWD and SCE is vital for the success of this project. The selected consultant shall act as the City's agent and diligently pursue the City's goals in a timely fashion. Any unanticipated requests from MWD and SCE shall be evaluated for how they affect the City's project, schedule and budget. Task 2. As Built and Utility Research Consultant shall conduct As -Built and utility research within the Project area. Consultant shall be responsible for researching all applicable agencies and utility company records. Consultant shall be responsible for preparing a complete list of all underground and overhead utilities in the Project area. Consultant shall work with all underground and overhead utilities in obtaining these companies' near term (next 5 years) improvement information and schedule. Upon completion of all required research of underground and overhead lines, the consultant shall provide a comprehensive utility and linemap including any planned near term improvements. Consultant shall prepare a complete list of all As-Built/Record Drawings found, what agency they were found in and this information shall be referenced in the Basis of Design and final Plans and Specifications. A topographic and design survey shall be included under this task. A boundary survey for the City selected site shall also be included. Page 2 of I I