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FIfd�TY
<br />COMMUNICATIONS & CONSULTING
<br />AN EMPLOYEE OWNED COMPANY
<br />15. Provide the Client with one (1) Electronic and one (1) Hardcopy copies of all post -Form 471 project documents, final equipment
<br />lists, and certifications of payment, as required for Document Retention per the E-Rate program.
<br />CLIENT'S RESPONSIBILITIES:
<br />The Client's responsibilities, for the successful completion of this agreement, shall include:
<br />1. Appointing a representative to act on their behalf, with respect to this agreement and the subsequent projects, who has the authority
<br />to render decisions and approve requests from Infinity, in a timely manner as not to cause unreasonable delay in the progress of
<br />Infinity's services.
<br />2. Provide Infinity with reasonable access to the site, if applicable, to allow Infinity the ability to perform the work detailed in this
<br />agreement.
<br />3. Provide Infinity all information, required for the successful completion of the agreed service, within 10 days, after the receipt of a
<br />request from Infinity. This includes at a minimum, but not limited to; Copies of Monthly Service Provider Bills, Copies of Service
<br />Provider Contracts, Approved Free 8 Reduced Lunch numbers, Budget Information, Copy of Approved Technology Plan, Copy of
<br />CIPA Compliance, and "Authorized Contact" information.
<br />4. Provide a Letter of Authorization (LOA), authorizing Infinity, to act on the Client's behalf to file E-Rate forms and respond to the
<br />USAC's request for information.
<br />5. Sign and certify the E-Rate forms required for the Client's application for funding, in a timely manner, as not to cause a failure to
<br />comply with the E-Rate Program's time sensitive deadlines.
<br />6. For New Contracted Services
<br />a. Conduct an "Open and Competitive" bid process, to comply with all applicable LocaVState/Federal/E-Rate Program
<br />procurement requirements, and biding laws for all "new" requested services and contracts.
<br />b. Conducta non -bias bid evaluation, per the E-Rate Program's "Evaluations of Bid" requirements, for all bid responses received
<br />as the result of posting a Form 470 (RFP).
<br />c. Comply with all LDcal/State/Federal/E-Rate Program requirements for the Award of Contract(s), including waiting a minimum
<br />of 28 days (after the filing of the Form 470 or RFP, whichever comes later) to execute contracts and/or to submit a Form 471
<br />for the requested service.
<br />d. Provide Infinity copies of all documents pertaining to an award of contract for each funding request, to comply with the E-Rate
<br />Program's "Document Retention Policy", including but not limited to; Bidding Documents, Evaluation of responses, Board
<br />Meeting Minutes, and Copies of the winning bidder's response, and Bidder's Item 21 Attachment Sheet.
<br />7. Maintain and update an "Equipment Asset Register' (EAR). The EAR shall detail the make, model, serial number, and location of all
<br />equipment purchased with the support of the Universal Services Fund (E-Rate Program). The Client will provide Infinity a copy of the
<br />EAR for compliance with the'Inventory" section of E-Rate's "Document Retention Policy".
<br />8. Maintain and update a "Service Provider Reimbursement Reconciliation" (SPRR) spread sheet The SPRR shall include, by FRN(s),
<br />the total amount of funds associated with each reimbursement, and/or the total amount of discounts (in the form of discounted bills,
<br />checks, or credits) received from the Service Provider. The Client will provide Infinity a copy of the SPRR for compliance with the
<br />"Invoicing" section of E-Rate's "Document Retention Policy'.
<br />9. Retain documents, for each funding request, related to the "Pre -bidding Process", "Bidding Process", "Award of Contracts",
<br />Application Process", "Purchase and Delivery of Service", "Invoicing", "Inventory", and "Forms and Rules Compliance" for a period of
<br />at least 10 years from the last date of service.
<br />`In the event, something unforeseen happens that is not covered under PROJECT ATTACHMENT #0492.23C New HOPE with this
<br />contract, an additional fee will be negotiated before any additional services are provided.
<br />TERM OF CONTRACT:
<br />This agreement shall terminate upon filing of the Form 486,
<br />Infinity's Design Services fee will be a one-time Flat rate fee of $6,000.00 for the Client's desired Category 2 project(s).
<br />If additional services are requested by the Client that require a change order, Infinity will bill 5% of the change order amount only when
<br />changes are approved from Client and Infinity.
<br />Project Attachment 0492-23C Now Hope I Page 2of4
<br />PO Box 999, Bakersfield, Ca. 93302 1 Phone: 661.716.1840 1 Fax: 661.716.1841 i www.infinityoomm.com
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