INFINITY COMMUNICATIONS AND CONSULTING, INC. (5)

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Ti47- F UY COMMUNICATIONS & CONSULTING AN EMPLOYEE OWNED COMPANY PROJECT ATTACHMENT # 0492.23C MAIN SANTA ANA PUBLIC LIBRARY Client No: 0492 SERVICES: DESIGN SERVICES INFINITY'S RESPONSIBILITIES: Infinity shall perform the following tasks for our Design Services: Low Voltage Desian Review Services: 1. Perform a preliminary evaluation of the Client's provided programming requirements, project schedule, budget, and proposed scope of work. 2. Coordinate with the Client's Staff and Design/Construction Professionals, including (but not limited to); Facilitiesfrech Department, Architect, Electrical Engineer, Construction Manager, etc. 3. Review customer provide System specification(s) 4. Review customer provide drawings of site plans, floor plans, wall elevations, system single lines and installation details, as required. Bid Management Services: 1. Assist Client to determine a Procurement process (Formal Bid, Informal Bid, State Master Contract, etc.) that adheres to the Local/State rules and regulations. 2. Prepare "Bidding Documents" for distribution to prospective bidders. Documents include (but are not limited to); Bid Manual, General Conditions, Bid Forms, Specifications, Drawings, Addenda, etc. 3. Assist the Client in the preparation of a "Notice of Advertisement" as required by State, Local, Federal, laws and policies enacted by the District Board of Education. 4. Distribute, in electronic form only, "Bidding Documents" to prospective bidders thru Infinity's "Projects' website. 5. Manage and track the project "Bidding Documents" and "Prospective Bidders Lisr thru Infinity's "Projects" website. 6. Perform One (1) Pre -Bid Job Walk/Bidder's Conference, per project a. Prebid Job Walk or a Bidders Conference may be conducted virtually, if in -person participation is not possible. 7. Prepare and distribute project clarification(s) and addenda(s) to address questions from prospective bidders. 8. Organize and conduct opening of bid response(s). a. All bid openings will be conducted at Infinity's offices, unless otherwise directed by the Client. 9. Provide the Client with a non -bias evaluation of bid responses) for the specified systems. 10. Prepare and administration of awarding contracts for construction. 11. Provide the Client with one (1) Electronic and one (1) Hardcopy copy of all pre -Form 471 "Bidding Documents", bid evaluations, and contracts, as required for Document Retention per the E-Rate program. E•Rate Application Manaaement Services: 1. Coordinate with the Client's staff and design/construction professionals to adhere to the Schools and Library's Division (SLD) E- Rate program rules and regulations for funding requests. 2. Assist the Client to determine the funding request and filing strategy most appropriate to their needs. 3. Prepare and submit One (1) Form 470 for certification and approval. 4. Review and Comment on Client provided Item 21 Attachment Sheets and Executed Contracts. 5. Prepare and submit the Form 471(s) for certification and approval. 6. Monitor and inform the Client of the Form 471(s) Application Status. 7. Coordinate with the Client and Service Provider to respond to Program Integrity Assurance (PIA) questions. 8. Prepare and submit the Form 486 for certification and approval. 9. Assist the Client to determine the USAC Invoicing method that is most appropriate to their needs. 10. Review and comment on contractor provided Service Certification(s). 11. Prepare and submit the Service Substitution process for changes to the approved Item 21 equipment list(s). 12. Prepare and submit the Service Delivery Extension and/or Invoice Deadline Extension request(s). 13. Prepare and submit the Form 500 for certification and approval. 14. Prepare and submit One (1) Applicant Reimbursement Form 472 for certification and approval, per project. 15. Provide the Client with one (1) Electronic and one (1) Hardcopy copies of all post -Form 471 project documents, final equipment lists, and certifications of payment, as required for Document Retention per the E-Rate program. Project Attachment 0492-23C Main I Page 1 of 4 PO Box 999, Bakersfield, Ca. 93302 1 Phone: 661.716.la40 I Fax: 661.716.1841 1 www.infinitycomm.cnm