INFINITY COMMUNICATIONS AND CONSULTING, INC. (5)

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ITT Y COMMUNICATIONS & CONSULTING AN EMPLOYEE OWNED COMPANY PROJECT ATTACHMENT0492-FY2023 SANTA ANA PUBLIC LIBRARY Client No. 0492 SERVICES: CATEGORY ONE E•RATE CONSULTING SERVICES INFINITY'S RESPONSIBILITIES Infinity shall perform the following tasks for our Category One E-Rate Consulting Services: E-RATE AND CALIFORNIA TELECONNECT FUND (CTF) CONSULTING SERVICE 1. Client Access - Infinity will be available to the Client by phone, email, or in person to address Client related E-Rate Funding issues. Client will provide Infinity with a minimum of 72 hours' notice of a request for onsite service. 2. Program Updates - Infinity will update the Client on changes in the E-Rate and CTF process and help staff to take advantage of newly eligible products and services. 3. Program Compliance - Infinity will assist the Client to verify that USAC rules are being followed and, if necessary, provide guidance on new processes or procedures to ensure program compliance, in regard to Bid Evaluations, Procurement, Technology Plans, CIPA compliance, Technology Budget, and Document Retention, E-RATE APPLICATION MANAGEMENT 1. Needs Assessment and Strategic Planning - Infinity will assist the Client to determine a Filing Strategy that best meets the Client's needs to maximize the Client's E-Rate funding opportunities. 2. Determination of Funding Request Amount- Infinity will prepare the required "Item 21 Attachment Sheet", by; review one (1) month of the Client's bills from eligible Service Providers to determine an estimated annual funding request, review of Client's current annual contract(s) for eligible services, and/or review of new contract(s) for eligible services. 3. File Forms - Infinity will prepare and file the following forms required by USAC's School and Library Division to receive E-Rate Category One Telecommunications and Internet Access funding: Form 470, Form 471, and Form 486. 4. Administration of PIA Process - Infinity will assist the Client in responses to and delivery of the required documentation for USAC's "Program Integrity Assurance" (PIA) information requests. 5. Service Provider Collections -Infinity will prepare the Service Provider's required forms ("Discount Grids") to have the Client's eligible discounts added to the monthly Service Provider Bills (SPI Method) or prepare and file the Form 472 (BEAR Method) to have a reimbursement check issued for the eligible discount amount. 6. Application Status - Infinity will provide the Client with progress status on applications, reviews, and modifications, for the Client's open funding requests. REQUEST FOR PROPOSAL (RFP) MANAGEMENT SERVICES 1. Develop RFP Documents - Infinity will develop a Request for Proposal (RFP) for Category One Services in compliance with the Client's LocallState and the E-Rate Program's procurement requirements. If newspaper publication is required, Infinity will assist the Client with compliance at least 20 days prior to receipt of responses to the Form 470. 2. RFP Tracking - Infinity will distribute and track, in electronic form only, the "RFP Documents" to prospective bidders thru Infinity's "Projects" website. 3. Administration of RFP Process - Infinity will prepare and distribute project clarificabon(s) and/or addenda(s) to address questions from prospective bidders. 4. Bid Opening - Infinity will conduct the opening of bid response(s). All bid openings will be held at Infinitys offices, unless otherwise agreed upon between the Client and Infinity. 5. Bid Evaluation - Infinity will evaluate the bid responses based on the E-Rate Program's requirements for the "Evaluation of Bids" and provide the Client with recommendations for the award of contract(s). 6. Contract Administration - Infinity will collect the documents necessary for the award of contract from the successful bidder and coordinate the delivery to the Client for execution. AUDIT ASSISTANCE 1. Document Retention - Infinity will maintain a copy of the documents required for E-Rate Program's "Document Retention Policy", including "Pre -bidding Process", "Bidding Process", "Award of Contracts", "Application Process", "Purchase and Delivery of Service", "Invoicing", "Inventory", and "Forms and Rules Compliance", for up to 10 years from the last date of service. 2. Document Assistance - Infinity will assist the Client in the preparation and delivery of the Auditor requested documentation. Project Attachment for E-Rate Services I Page 1 of 3 PO Box 999, Bakersfield, Ca. 93302 1 Phone: 661,716.1840 1 Fax: 661.716.1841 1 wwminfinitycomm.com