ORANGE COUNTY CONSERVATION CORPS (8)

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ORANGE COUNTY toll free: (888) 641-CORP (2677) CONSERVATION CORPS Fy Earn...Learn... Serve... '" 110 Tools to Green the Future! www.hireyouth.org Purchasing Policy Effective 07101/2019 Policy Purpose The purpose of the purchasing policy is to set standards and guidelines for the procurement of supplies, equipment, or services and to ensure that they are obtained as economically as possible through an open and competitive process. This policy ensures they are managed with good administrative practices and sound business Judgement and in absent of any conflict of Interest. It also ensures purchases will meet any special contractual obligations and associated regulatory requirements. Policy Scope Purchasing policy covers both micro purchase (less than $10,000) and small purchase (greater than $10,000 but less than $250,000). Other contractual requirement might be enforced in lieu of this policy, such as CalRecycle anything greater than $5,000 will requires bids or approval for sole source. Palicy Proeedure Micro Purchases: • None routine purchases will need to be approved by managers/directors (can be verbal or in writing). • Routine purchases can be executed based on operational needs including time and effort • Periodic price sampling for small purchase should be done on a minimum annual basis • Ensures compliance with all contracts Small Purchases: • All small purchases in excess of $10,000 but less than $250,000 will need to have three bids if possible or sole source justification. • Sole source will need to be Justified and pre -approved especially by funder. • Bids will be reviewed by the Chief Financial Officer or Chief Executive Officer. • Award must be specially approved in advance by the CFO or CEO • Ensures compliance with all contracts