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allocable to the grant award; (iii) conform to any limitations or exclusions set forth in the <br />Cost Principles; (iv) be adequately documented; and (v) be determined in accordance <br />with generally accepted accounting principles ("GAAP"), except, for state and local <br />governments and Indian tribes only, as otherwise provided for in 2 C.F.R. Part 200, <br />subpart E. 2 C.F.R. § 200.403. Costs that are determined unallowable pursuant to a <br />federal audit are subject to repayment by Vendor. <br />3. ACCESS TO RECORDS & RECORD RETENTION (2 C.F.R. 200.336) <br />(A) Vendor shall comply with 2 C.F.R. § 200.336 and provide the Federal Agency, Inspectors <br />General, the Comptroller General of the United States, Agency, and the State of <br />California or any of their authorized representatives access, during normal business <br />hours, to documents, papers, books and records which are directly pertinent to this <br />contract for the purposes of making and responding to audits, examinations, excerpts, and <br />transcriptions. The right also includes timely and reasonable access to the Vendor's <br />personnel for the purpose of interview and discussion related to the books and records. <br />(B) The Vendor agrees to permit any of the foregoing parries to reproduce by any means <br />whatsoever or to copy excerpts and transcriptions as reasonably needed. <br />(C) The Vendor agrees to provide the Federal Agency or its authorized representatives access <br />to construction or other work sites pertaining to the work being completed under the <br />contract. <br />4. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO <br />PART 200 — CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS <br />UNDER FEDERAL AWARDS (2 C.F.R. § 200.326) <br />(A) Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach• <br />Termination for Cause/Convenience. If the contract is in excess of $10,000 and the <br />contract does not include provisions for both termination for cause and termination for <br />convenience by the Agency, including the manner by which it will be effected and the <br />basis for settlement, then the following termination clauses shall apply. If the contract is <br />for more than the simplified acquisition threshold (see 2 C.F.R. § 200.88) at the time the <br />contract is executed and does not provide for administrative, contractual, or legal <br />remedies in instances where Contractor violates or breaches the terms of the contract, <br />then the following termination clauses shall apply and have precedence over the contract. <br />Otherwise, the following termination clauses shall not be applicable to the contract. <br />(i) Termination for Convenience. The Agency may, by written notice to Vendor, <br />terminate this contract for convenience, in whole or in part, at any time by giving <br />written notice to Vendor of such termination, and specifying the effective date <br />thereof ("Notice of Termination for Convenience"). If the termination is for the <br />convenience of the Agency, the Agency shall compensate Vendor for work or <br />materials fully and adequately provided through the effective date of termination. No <br />amount shall be paid for unperformed work or materials not provided, including <br />anticipated profit. Vendor shall provide documentation deemed adequate by the <br />Agency to show the work actually completed or materials provided by Vendor prior <br />to the effective date of termination. This contract shall terminate on the effective date <br />of the Notice of Termination. <br />25 <br />