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12-ORA-0-SA <br />BRLS-5063(184) <br />SPECIAL COVENANTS OR REMARKS <br />1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in <br />accordance with the current published Local Assistance Procedures Manual. <br />B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for <br />specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) <br />of this project prior to receiving an "Authorization to Proceed" from the STATE for that <br />phase(s) unless no further State or Federal funds are needed for those future phase(s). <br />C. STATE and ADMINISTERING AGENCY agree that any additional funds which might be <br />made available by future Federal obligations will be encumbered on this PROJECT by use of <br />a STATE -approved "Authorization to Proceed" and Finance Letter. ADMINISTERING <br />AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts <br />obligated by the Federal Highway Administration. <br />D. Award information shall be submitted by the ADMINISTERING AGENCY to the District <br />Local Assistance Engineer within 60 days of project contract award and prior to the submittal <br />of the ADMINISTERING AGENCY'S first invoice for the construction contract. <br />Failure to do so will cause a delay in the State processing invoices for the construction phase. <br />Attention is directed to`.Section 15.7 "Award Package" of the Local Assistance Procedures <br />Manual <br />E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every <br />six months commencing after the funds are encumbered for each phase by the execution of <br />this Project Program Supplement Agreement, or by STATE's approval of an applicable <br />Finance Letter. STATE reserves the right to suspend future authorizations/obligations for <br />Federal aid projects, or encumbrances for State funded projects, as well as to suspend <br />invoice payments for any on -going or future project by ADMINISTERING AGENCY if <br />PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month <br />period. <br />If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to <br />submit for each phase a written explanation of the absence of PROJECT activity along with <br />target billing date and target billing amount. <br />ADMINISTERING AGENCY agrees to submit the final report documents that collectively <br />constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT <br />completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" <br />within 180 days of PROJECT completion will result in STATE imposing sanctions upon <br />ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures <br />Manual. <br />Program Supplement 12-5063M-F167-111- Page 2 of 7 <br />