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Public Works Agency www.santa-ana.org/pw Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 4, 2022 TOPIC: Purchase of Eighteen Ford Interceptor Utility SUVs for the Police Department AGENDA TITLE Approve Appropriation Adjustment and Award a Purchase Order in the Amount of $1,049,983 to National Auto Fleet Group for Eighteen Ford Interceptor Utility SUVs for the Police Department (Specification No. 22-127) (Non -General Fund) RECOMMENDED ACTION 1. Authorize a one-time purchase and payment of purchase order to National Auto Fleet Group for the purchase of eighteen Ford Interceptor Utility SUVs, of which includes three K-9 build with rear air option, in the amount of $1,029,983, plus a contingency of $20,000, for a total amount not to exceed $1,049,983, subject to non -substantive changes approved by the City Manager and the City Attorney. 2. Approve an appropriation adjustment recognizing $1,525,024 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item and anticipated FY22-23 replacement vehicle expenditures. (Requires five affirmative votes) DISCUSSION The Public Works Agency's Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Santa Ana Police Department (SAPD) has a fleet of 245 vehicles, and 137 of these vehicles are patrol vehicles assigned to the Patrol Division and Canine Unit of the Field Operations Bureau. SAPD uses Ford Police Interceptor vehicles, similar to Ford Explorers, as the standard vehicle in Field Operations. The City's Vehicle Replacement Policy provides guidelines and criteria for determining when a vehicle needs replacement. The Equipment Lifecycle Guidelines include the replacement of all police patrol vehicles every four years or every 80,000 miles. This recommended replacement schedule is based on the constant use and high mileage put on these vehicles, damage from any accidents, and hard driving conditions encountered by many police patrol vehicles. These new Interceptor Utility SUVs will replace fifteen vehicles within the Patrol Division and three vehicles assigned to the Canine Unit originally purchased in 2018. In order to City Council 12 — 1 10/4/2022