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CITY OF SANTA ANA <br />REQUEST FOR PROPOSALS <br />FOR <br />ON -CALL WATER RESOURCES ENGINEERING SERVICES <br />RFP NO.22-002 <br />INTRODUCTIONBACKGROUND <br />The City of Santa Ana intends (City) to select several qualified firms to provide professional <br />services for a variety of projects and programs on an as -needed or "on -call' basis. Each firm <br />selected will enter into a Professional Services Agreement to provide such services. Throughout <br />the term of the Professional Services Agreement, the City may request task order proposals for <br />individual projects and/or programs as the need for such services arises. The task order proposal <br />fee shall be based on the hourly rates provided by the firm in response to this RFP. <br />If a task order proposal is selected, a Notice -to -Proceed will be issued based on an agreed -upon <br />specific scope of services and fee for that task order. The firm may utilize in-house staff and/or <br />sub -consultants to complete each task order. For specialized work for which the prime <br />consultant shall require a sub -consultant, the prime consultant shall serve as an <br />administrative liaison between the City and the sub -consultant, and include these <br />administrative costs in their proposed project management fees. <br />Prime consultant mark-ups for sub -consultant work will not be allowed. <br />SCOPE OF SERVICES <br />Provide professional engineering services for planning, design, and construction support for <br />domestic water, recycled water, sanitary sewer, storm sewer, and related facility projects. <br />In general, each task order shall include, at minimum, the following project management services: <br />• Proiect Schedule <br />Create schedules with the critical milestones for the major tasks involved in a project. <br />Update the schedule monthly, or more often, as required by the City. Schedules shall be <br />submitted in PDF format unless other format is requested by the City. <br />• Meetings <br />Attend meetings and/or job walks, as requested by the City. Prepare meeting agendas and <br />meeting minutes. <br />• Monthly Project Status Report <br />Prepare Monthly Project Status Reports that show an accurate accountability of work effort <br />rendered and a continuous appraising and monitoring of both work progress and financial <br />conditions on a project. <br />The fee for project management services, including time and related expenses, shall be included <br />in each task order proposal. <br />City of Santa Ana RFP 22-002 <br />Page Al-1 <br />