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City of Santa Ana <br />19-PGP-13895, Am. 1 <br />Rev. 10/2022 <br />Page 2 of 5 <br />B. Grant funds shall only be used by the Grantee for project activities approved by the <br />State that involve the preparation and adoption of project activities as stated in the scope <br />of work, project description, project timeline and other parts of the application, and <br />eligible activities and uses pursuant to Article III of the Guidelines. <br />C. Grant funds may not be used for administrative costs of persons employed by the <br />Grantee for activities not directly related to the preparation and adoption of the proposed <br />activity. <br />D. The Grantee shall use no more than 5 percent of the total grant amount for costs related <br />to administration of the project. <br />E. A Grantee that receives funds under this Program may use a subcontractor. The <br />subcontract shall provide for compliance with all the requirements of the Program. The <br />subcontract shall not relieve the Grantee of its responsibilities under the Program. <br />After the contract has been executed by the Department and all parties, approved and <br />eligible costs for eligible activities may be reimbursed for the project(s) upon completion <br />of deliverables in accordance with Schedule F: Project Timeline and Budget and the <br />Statement of Work and subject to the terms and conditions of this Agreement. <br />G. Only approved and eligible costs incurred for work after the NOFA date, continued past <br />the date of execution and acceptance of the Standard Agreement and completed during <br />the grant term will be reimbursable. <br />H. Approved and eligible costs incurred prior to the NOFA date are ineligible. <br />5. Performance <br />The Grantee shall take such actions, pay such expenses, and do all things necessary to <br />complete the scope of work specified in Exhibit A and as incorporated by the SB 2 Program <br />application in accordance with the schedule for completion set forth therein and within the terms <br />and conditions of this Agreement. <br />6. Fiscal Administration <br />A. The Grantee is responsible for maintaining records which fully disclose the activities <br />funded by the PGP grant. Adequate documentation for each reimbursable transaction <br />shall be maintained to permit the determination, through an audit if requested by the <br />State, of the accuracy of the records and the allowability of expenditures charged to <br />PGP grant funds. If the allowability of expenditure cannot be determined because <br />records or documentation are inadequate, the expenditure may be disallowed, and the <br />State shall determine the reimbursement method for the amount disallowed. The State's <br />Planning Grants Program (PGP) <br />NOFA Date: March 28, 2019 <br />Approved Date: October 17, 2019 <br />Prep. Date: October 4, 2022 <br />