Agenda Packet_2022-12-06 - Laserfiche WebLink

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9SDI SDI PRESENCE EEE TASK DESCRIPTION: SDI will conduct a post -implementation review after system implementation to provide the City with information to help it evaluate the contribution and measure the value gained by implementing the new system. The review will provide for organizational learning by documenting the success of the project and the reasons for that success. It will also identify areas the City may wish to revisit in terms of full implementation of all modules, related features, and functionality. DELIVERABLE: Post Implementation Support Potential Cost for Project Management During New System Implementation Based on our past experience with major system implementations, we recommend the City consider engaging SDI for 32 hours per week over the course of the implementation timeline. Applying our all- inclusive hourly rate of $185 yields an estimated annual cost of $307,840 for implementation project management services. SDI typically suggests to our clients that they consider time and material billing for project management services. This approach provides a cost-effective means of procuring our project management services and helps ensure our clients only pay for the actual services provided each month during implementation. This approach also allows for collaboration between the City's project team and the SDI resource, focusing our resources on the highest priority areas as identified by the City. SDI's invoicing approach provides for monthly billing for services provided in the prior month, with invoices detailing number of hours worked and tasks completed. Our ail -inclusive hourly rate covers all project related costs including mileage and other expenses. SDI does not bill for travel time to and from our client sites. rltw r-0 1IQG61 14 41 12iGT Q22 Proposal to City of Santa Ana EHP Consulting .Services September 9, 2022