EMPLOYMENT DEVELOPMENT DEPARTMENT (2)

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EDD Agreement No. 0000000399 EDD/Santa Ana Police Department EDD Customer Codes: E00642, E00663 Page 2 of 3 EXHIBIT E (Standard Agreement) The notification must include a detailed description of the incident (such as time, date, location, and circumstances) and identify the EDD Data Recipient personnel responsible (name, title and contact Information) for handling breach disclosures. Please do not Include any confidential information in the notification. II. MANAGEMENT SAFEGUARDS a. Acknowledge that the confidential information obtained by the EDD Data Recipient under this Agreement remains the property of the EDD, b. Instruct all personnel assigned to work with the information provided under this Agreement regarding the following: • Confidential nature of the EDD Information. • Requirements of this Agreement, • Sanctions specified in federal and state unemployment compensation laws and any other relevant statutes against unauthorized disclosure of confidential Information provided by the EDD. c. Require that all personnel assigned to work with the Information provided by the EDD complete the EDD Confidentiality Agreement (Attachment E-1). d. Return the following completed documents to the EDD Contract Services Group: o The EDD Confidentiality Agreement (Attachment E-1): Require to be completed by the Santa Ana Police Department information Security Officer or authorized Management Representative. e. Permit the EDD to make on -site inspections to ensure that the terms of this Agreement are being met. Make available to the EDD staff, on request and during on -site reviews, copies of the EDD Confidentiality Agreement (Attachment E-1) completed by personnel assigned to work with the EDD's confidential information, and hereby made a part of this Agreement. f. Maintain a system of records sufficient to allow an audit of compliance with the requirements under subsection (a) of this part. Permit the EDD to make on -site inspections to ensure that the requirements of federal and state privacy, confidentiality and unemployment compensation statutes and regulations are being met including but not limited to 41137(a)(5)(B) of the Social Security Act. III. USAGE, DUPLICATION, AND REDISCLOSURE SAFEGUARDS a. Use the EDD's confidential information only for purposes specifically authorized under this Agreement. The Information is not admissible as evidence in any action or special proceeding except as provided under section 1094(b) of the UIC. Section §1095(u) of the UIC does not authorize the use of the EDD's confidential information by any private collection agency. b. Extraction or use of the EDD information for any purpose outside the purposes stated in this Agreement Is strictly prohibited. The information obtained under this Agreement shall not be reproduced, published, sold, or released in original or any other form not specifically authorized under this Agreement. c, Disclosure of any of the EDD information to any person or entity not specifically authorized in this Agreement is strictly prohibited, Personnel assigned to work with the EDD's confidential information shall not reveal or divulge to any person or entity any of the confidential information provided under this Agreement except as authorized or required by law. IV. PHYSICAL SAFEGUARDS a. Take precautions to ensure that only authorized personnel are given access to physical, electronic and on-line files, Store electronic and hard copy information in a place physically secure from access by confidentiality Requirements (Rev 10-2022)