Agenda Packet_2022-12-20 - Laserfiche WebLink

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City of Santa Ana Main Library 2021-2022 B F-1-21-053 Page 18 37. Publicity Obligations: Grantee will notify the State Library of any promotional materials or publications resulting from the grant no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge the State Library's support as noted above. Grantee agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Grantee, and may distribute such information to third parties. 38. Records: Communications, grant related documents, data, original receipts, and invoices must be maintained by Grantee and shall be made available to the State Library upon request. Grantee agrees to maintain adequate grant program records and adequate financial records sistent with generally accepted accounting practices, and to retain ords for at least five (5) years after the end -of -term. The State Libraryy m or or conduct an onsite evaluation of Grantee's operation to ensuo �anc ith this Agreement, with reasonable advance notice. 4 r 39. Reduction of Waste: In the performance of thil reasonable steps to ensure that ma%%JLpurch the project are not wasted. Steps sh )er used, reusable, or recyclabl roduused; alternatives to disp,at waste reduction measMs whJF feasi 40. Reimbursement Li ireement, Grantee shall take all or utilized in the course of out not be limited to: the use of in the amount of materials consumed; and the practice of other and appropriate. mstances shall the Grantee seek reimbursement sua t�reement for a cost or activity that has been or will be paid hrough a they nding source. The Grantee shall not seek reimburseme r any co used to meet cost sharing or matching requirements of any other Sta ibrar nded program. 41. Reports and Claims:lWthe responsibility of the grantee make the required reports and claims to the California State Library. a. The Grantee shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section. b. The Grantee shall be responsible for submitting to the State Library Financial Reports reflecting Grantee expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section. c. To obtain payment hereunder, the Grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following City Council 13 — 22 12/20/2022