Agenda Packet_2022-12-20 - Laserfiche WebLink

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CITY OF SANTA ANA RFP NO.: 22-110 GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES 10. REPORTING The monthly and/or quarterly statements with specific date ranges as needed shall be furnished as requested by the City referencing fueling data by location (quantities delivered and price). Report formats shall be available electronically and emailed to the Contract Administrator. The required format is an Excel spreadsheet. D. CODE COMPLIANCE All materials and workmanship shall be in strict conformity with federal, state and local codes, requirements, standards of the latest editions, and guidelines including revisions of the following: • California Air Resources Board (CARB) • Reid Vapor Pressure (RVP) Requirements under California Phase 2 Reformulated Gasoline (CaRFG2) and Phase 3 Reformulated Gasoline (CARFG3) • American Society of Testing and Materials (ASTM) D4815 Standard or Latest Version • Department of Transportation (DOT) • South Coast Air Quality Management District (SCAQMD) • Environmental Protection Agency (EPA) • Occupational Safety and Health Administration (OSHA) E. PROJECT MANAGEMENT AND COORDINATION When a request for service is issued to the City, the Contractor shall issue an estimate to the City's designated Project Manager. The Contractor shall not proceed with any work without the approval of the City's designated Project Manager. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work issued. Each invoice shall be accompanied by a summary of tasks performed, contract agreement number, results and progress on long- term tasks if any. F. VALUE ADDED RELATED SERVICE The Contractor may propose additional related services that the City has not specifically identified in this RFP to accomplish the stated goals of this RFP such as fuel tank level management, fuel cards, tank rentals, etc. Value added related services will be considered by the City and may or may not be incorporated in the agreement. All parts and materials must be supplied new and factory approved. Qt�l of Santa Ana PPE2 `J7_11(1 City Council Gasoline and Diesel Fuel SuppI23n.0 @$livery Services 12/20/2022 Page 21