Agenda Packet_2022-12-20 - Laserfiche WebLink

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1. Provide a detailed description of the product or service being requested. Use enough detail to clearly describe it to someone not familiar with the product/service. Attach additional sheet if necessary. Questica software application is used to populate personnel costs; provide various budget and capital scenarios; SBRs; provides automated workflow and integrates with the financial system; used to produce the budget book and CIP book. OpenBook feature allows for transparency to residents.The public is able to search and view the City's check register. 2. What is the unique performance factor of the requested product that cannot be met by another vendor? Questica is fully integrated with Lawson since 2018; Lawson serves as the City's ERP software system; is fully integrated with Balancing Act; has a check register that allows the public to view all payments completed by the City and is updated on a regular basis utilizing Lawson files/reports. I. If sole source, state why the recommended vendor is the only one capable of providing the required product/service. Provide comprehensive explanation of the research done and supporting documentation which demonstrates the sole source nature of this request (e.g., attach a manufacturer's letter verifying patented design and direct sale with no distributors). Include a list of other vendors contacted. The costs and burden to shift the services to a new company is too great as the time and staff to dedicate to this project will surpass any savings in a new system. User training will be required and custom reports must be developed by the time the budget process formally commences in January. There has been significant investment in using a variety of Questica features to streamline multiple financial processes. 4. What is the name of the public agency whose request for proposal or competitive bidding process substantially equivalent to the City's is being proposed in lieu of conducting your own? Attach copy. If these questions do not apply to your request, attach a separate sheet with justification. I CERTIFY that to the best of my knowledge, after having reviewed all pertinent information available tome that all the above information is true, complete and accurate. REQUESTOR'S NAME Shannon McCarron SIGNATURE Shannon McCarron DATE DIVISION HEAD/MANAGER'S NAME SIGNATURE DATE Alex Trinidad Alexander Trinidad D,t,, 022,1.121-d by :55:42-07M idatl Da[e:2022.10.12 16;SSN]-07'00' EXECUTIVE DIRECTOR/DESIGNEE'S NAME SIGN*j4�@E DATE Kathryn Downs �''"' j . •1 59 PDT) Purchasing Manager's Comments: PI,IR ASIW AN E VAL � DATE � a CITY MANAGER'S APPROVAL DATE RGi"-]@M.incil 25 — 21 12/201RO22f 2