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�NSURANCEON FILE N-2023-001 , ORK INAY PROCEED 'UNTIL INSURANCE EXPIRES 4_ 1 •2,0 2'�_ 'JPK OF COUNCIL I Ee JAB! a 5 2022 AGREEMENT WITH PENN RECORDS MANAGEMENT TO PROVIDE RECORDS MANAGEMENT AND OFFSITE STORAGE �?WA(Zi FACILITY SAFETY & SECURITY (Cesar �)(Av) THIS AGREEMENT is made and entered into this T" day of December 2022 by and between PENN l J Records Management ("Contractor'), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of records management and off site storage facility safety and security of records as needed by Public Works Agency Water Resources Division. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: I. SCOPE OF SERVICES On an as -needed basis, Contractor shall perform the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit A. The total sum to be expended under the term of this Agreement shall not exceed $50,000. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. Payments made after 45 days shal I be assessed a $10.00 late fee per month.