Agenda Packet_2023-01-17 - Laserfiche WebLink

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“Provide a safe and reliable transportation network that serves all people and respects the environment.” OFFICE OF CLEAN CALIFORNIA LOCAL GRANT PROGRAM DIVISION OF LOCAL ASSISTANCE https://cleancalifornia.dot.ca.gov/local-grants/local-grant-program Clean California Local Grant Program Transmittal Letter December 6, 2022 Dear Grant Recipient: Congratulations on being selected as an awardee for the Clean California Local Grant Program (CCLGP)! A list of awarded projects can be found here: https://cleancalifornia.dot.ca.gov/local-grants. Please note the CCLGP is a reimbursement program. Reimbursable work cannot commence on a project until you have a fully executed (i.e., signed) Restricted Grant Agreement (RGA) with Caltrans. Included, is the RGA document for your review and signature. The Agreement will need to be executed by both your agency or tribe and Caltrans before project work can begin. This is not a Notice to Proceed. No funds will be released to a grant awardee until the RGA is fully executed by both parties. Expenses incurred prior to the execution of the grant agreement cannot be reimbursed or counted towards any local match requirements for a project. In addition to the RGA, an Amendment to the Grant Application may be included for your review and signature based on previous discussions between your agency/tribe and its District Grant Manager. We encourage you to reach out to your District Grant Manager with any questions you may have on these proposed changes to the Grant Application. A complete RGA package, that includes the following list of documents, will need to be completed and returned to your District Grant Manager before the RGA can be fully executed by Caltrans. Copies of forms that need to be completed and samples of documents have been emailed with this letter.  Checklist of Documents to include in the RGA Package  An updated Payee Data Record (form STD. 204). If you have not done this, please email this form to Payee.Data.Records@dot.ca.gov and CC your grant manager. In the email, please request confirmation when the form has been processed by Payee Data Records and a Vendor ID has been generated. Even if your agency or tribe has previously completed this form for another project and has a Vendor ID, please submit this form again, to ensure that Caltrans has the most up to date information for your agency/tribe and that it will receive reimbursements in a timely manner. City Council 12 – 8 1/17/2023