Agenda Packet_2023-01-17 - Laserfiche WebLink

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December 6, 2022 Page 3 “Provide a safe and reliable transportation network that serves all people and respects the environment” any applicable encroachment permits are completed, or almost complete to ensure the project delivery deadline will be met.  Invoicing will be submitted on a quarterly basis. However, if the agency or tribe requested an advance payment, the agency/tribe shall invoice monthly (refer to the section “Advance Payment Process” of the Program Guidelines). Awardees who requested advance payment will be receiving instructions from their District Grant Managers on how to complete an invoice for this payment.  If requesting reimbursement of funds to be electronically deposited directly to the agency or tribe’s account, please complete the Electronic Funds Transfer Document (FA-2656). Note that participation in the EFT program is limited to local agencies that do not have delinquent account receivables with Caltrans. The Federal Employer Identification Number (FEIN #) can be listed on this form. If the SSN# is listed instead, please black this out, and once the form is received, Payee Data Records will call the requestor for the Social Security Number. Mail original form with wet signatures, along with a voided check or a bank reference number, directly to: Division of Accounting – MS 33 Attn: Suet Wong/Payee Data Records P.O. Box 168043 Sacramento, CA 95816 It is recommended that with the original form, you include a note requesting confirmation when this form has been processed. Note that it can take up to 30 days between when the form is submitted and when funds can be transferred electronically.  Quarterly Progress Reports are to be submitted to Caltrans for review. Agencies will be provided further direction on the schedule and format of these Quarterly Progress Reports from their District Grant Managers. A template for these progress reports will also be provided.  The project must be completed, open to the public, and/or all capital funds expended by June 30, 2024.  Final Delivery Reports and invoicing must be submitted to Caltrans no later than November 1, 2024. The final invoice will be paid upon submission and acceptance of the Final Delivery Report.  Projects may be subject to an audit by Caltrans to evaluate the following: o Performance of the project o Whether project costs incurred and reimbursed are compliant with the following:  Executed RGA and/or approved amendment(s)  State and Federal laws and regulations  Contract provisions  Program Guidelines City Council 12 – 10 1/17/2023