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III. PAYMENT <br />§301. Payment of Grant Funds and Method of Payment <br />A. CITY may, a) transfer to SUB -RECIPIENT, equipment or services purchased <br />with grant funds; or, b) reimburse SUB -RECIPIENT for the purchase of <br />authorized equipment, exercises, services or training upon receiving priorwritten <br />approval from CITY or its designee and in accordance with grant guidelines and <br />in full compliance with all of the SUB -RECIPIENT'S purchasing and bidding <br />procedures. SUB -RECIPIENT shall specify the equipment, exercises, services <br />or training to be purchased using the Application for Project Funding. A copy of <br />this document will be provided to SUB -RECIPIENT by CITY. If additional <br />copies of the document are needed, SUB -RECIPIENT may contact the Santa <br />Ana Grant Coordinator and it will be provided. Funds may be used for planning, <br />exercises, organizational and training activities, and the purchase of equipment <br />as described in Section 202 above. <br />B. SUB -RECIPIENT shall provide invoices to the CITY requesting payment and all <br />supporting documentation. Each reimbursement request shall be <br />accompanied by the Reimbursement Request for Grant Expenditures detailing <br />the expenditures made by SUB -RECIPIENT as authorized by Section 202 <br />above. Each reimbursement request shall be submitted to the Santa Ana UASI <br />Grant Office. For equipment for which SUB -RECIPIENT is requesting <br />reimbursement, all appropriate back-up documentation must be attached to the <br />reimbursement form, including invoices, proof of payment, packing slips, and <br />Equipment Reimbursement Worksheet. For training reimbursements, SUB - <br />RECIPIENT must include a copy of any certificates issued or a copy of the <br />class roster verifying training attendees, proof that a CaIOES tracking number <br />has been assigned to the course, timesheets and payroll registers for all <br />training attendees, receipts for travel expenses related to the training, and <br />Training Reimbursement Worksheet. For regional project reimbursements, <br />SUB -RECIPIENT must include approval from the lead agency for all submitted <br />invoices. <br />C. Payment of final invoice shall be withheld by the CITY until the SUB - <br />RECIPIENT has turned in all supporting documentation and completed the <br />requirements of this Agreement. <br />D. It is understood that the CITY makes no commitment to fund this Agreement <br />beyond the terms set forth herein. <br />E. Funding for all periods of this Agreement is subject to the continuing availability <br />to the CITY of federal funds for this program. The Agreement may be <br />terminated immediately upon written notice to SUB -RECIPIENT of a loss or <br />reduction of federal grant funds. <br />11 <br />