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Blanket Order Agreement for Sharp Copiers and Managed Print Services February 21, 2023 Page 2 3 2 5 8 usage, consolidation of multiple printers to one MFP where possible, on-going staff training, and toner management. The managed print services program has not only reduced print services costs but has also created efficiencies for the Information Technology Department. Because of this, C3 has proven to be a pivotal partner for the City, and staff recommends continuing to contract with C3 for managed print services as well as to incorporate the use of the NASPO ValuePoint master agreement. Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. C3 Technology Services is an authorized Sharp dealer that offers the National Association of States Procurement Officials (NASPO) ValuePoint national cooperative contract for Sharp copiers and managed print services. The existing NASPO master contract was awarded as a result of open, competitive bidding conducted by the State of Colorado, resulting in master agreement #140603, and the State of California participating addendum 7-19- 70-46-01 which NASPO makes available as a cooperative purchasing agreement on behalf of all nationwide governmental and public agencies, and which meets the City’s procurement requirements. Additionally, C3 is a local Santa Ana-based business. Finally, utilizing the NASPO ValuePoint cooperative contract allows the City to obtain nationally leveraged volume pricing on the full line of Sharp MFPs and services. FISCAL IMPACT Funding is available in the FY 2022-23 Information Technology, Technology and Support Services accounting unit 10920148, Contract Professional Services account 62300 for Print Managed Services and Miscellaneous Operating Expense account 63001 for Copier purchases. Budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. The following is an estimate of the account distribution by fiscal year, including optional renewals. However, the actual amounts may vary between the fiscal years depending on business need, but will not exceed $310,000 in a 12-month period. Fiscal Year Amount 2022-23 (March 2023-June 2023)$100,000 2023-24 (July 2023-June 2024)$310,000 2024-25 (July 2024-June 2025)$310,000 2025-2026 (July 2025-June 2026)$310,000 2026-2027 (July 2026-June 2027)$310,000 2027-2028 (July 2027-February 2028)$210,000 Total $1,550,000 EXHIBIT(S) 1. NASPO ValuePoint Master Contract No. 140603 2. Agreement with C3 Technologies for Managed Print Services City Council 18 – 2 2/21/2023