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Public Works Agency www.santa-ana.org/public-works Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 21, 2023 TOPIC: Purchase Order to Best Contracting Services, Inc. for Fire Station 72 Hose Tower and Fire Station 74 Roof Removal and Installation AGENDA TITLE Award a Purchase Order in the Amount of $789,567 to Best Contracting Services, Inc. for Fire Station 72 Hose Tower Roof Repair and Fire Station 74 Roof Removal and Installation (Specification No. 22-170) (General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to Best Contracting Services Inc. in the amount of $789,567, plus a contingency of $157,914, for a total amount not to exceed $947,481, for Roof Removal and Installation at Fire Station 72 Hose Tower and Fire Station 74, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency’s Building Maintenance section maintains most City facilities, including ten fire stations. After assessing the facilities, it was identified that the roofs at Fire Station 72 Hose Tower and Fire Station 74 were in poor condition and needed immediate attention. In efforts to preserve the facilities and provide a safe work environment for staff, it was determined that these locations were high-priority and a complete roof replacement is necessary at each site. The Notice Inviting Bids was advertised on December 5, 2022 on the City’s online bid management and publication system. A summary of the bid invitations and bids received is as follows: Vendors Notified 755 Santa Ana Vendors Notified 1 Vendors Who Downloaded the Bid 30 Bids Received 2 Bids Received from Santa Ana Vendors 0 Two bids were received and opened on December 20, 2022, and evaluated as follows: City Council 11 – 1 2/21/2023