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SYSTEM INNOVATORS (4)
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SYSTEM INNOVATORS (4)
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Last modified
3/26/2024 2:36:58 PM
Creation date
2/28/2023 12:04:49 PM
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Contracts
Company Name
SYSTEM INNOVATORS
Contract #
A-2023-013-01
Agency
Finance & Management Services
Council Approval Date
2/7/2023
Expiration Date
12/31/2025
Insurance Exp Date
1/1/1900
Destruction Year
2030
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Items that modify the scope of work will be reviewed by the System Innovators Project Manager to determine if there <br />is an impact to the cost or timelines for this project. Out of scope services will be charged as outlined in Professional <br />Services Rate Card listed within this SOW. Any change must be documented in a mutually executed Change <br />Control Work Order. <br />The following change control procedure shall apply to this SOW: <br />1. Project Resource(s) identify new or change in requirements and escalate to the respective Project Manager. <br />2. System Innovators and Organization's Project Managers work together to gather required information to <br />determine if a Change Order is required. <br />3. Project Managers determine if a Change Order is valid <br />3.1. If no, Project Resources will be informed, and the change management process ends. <br />3.2. If yes, System Innovators Project Manager will facilitate the creation of the Change Order and <br />promptly provide it to the Organization's Project Manager. <br />4. Organization Project Manager will review the proposed Change Order, with Organization resources, for <br />content and completeness, and accuracy. <br />5. If proposed Change Order requires changes, Organization's Project Manager and System Innovators Project <br />Manager will collaborate to consider necessary modifications. <br />6. Change Orders must be reviewed and approved by the Contract Level of the Project Steering Team. <br />7. If approved by Project Steering Team, the appropriate authorized Organization signatory may sign the <br />Change Order; provided that notwithstanding anything to the contrary in this SOW, no Change Order shall <br />bind the Organization unless approved expressly and in writing by the authorized Organization signatory or <br />his/her designee. <br />8. The Organization Project Manager will inform the System Innovators Project Manager and process required <br />paperwork for any executed Change Order. <br />9. The Organization Project Manager and System Innovators Project Manager will perform administrative <br />project tasks associated to the project and inform the Project Resources accordingly. <br />Deliverable Acceptance Process <br />All completed project deliverables will be reviewed by the System Innovators Project Manager and uploaded to the <br />designated project repository/network folder. The System Innovators Project Manager shall notify the Organization <br />Project Manager. <br />Upon System Innovators' submission of a completed Deliverable, the Organization shall review the Deliverable and <br />approve it or notify System Innovators of the discrepancies and errors found in the Deliverable, within ten (10) <br />business days, unless otherwise mutually agreed to in writing by the Project Managers of both parties. The <br />Organization will have ten (10) business days after submission to review the Business Requirements and Design <br />documents. If the Organization does not provide System Innovators with discrepancies or approval within such ten <br />(10) business day period, then such Deliverables will be deemed accepted. <br />If the Organization requires revisions to the submitted Deliverables, all the required changes shall be collected and <br />consolidated by the Organization Project Manager into one document and provided to the System Innovators <br />Project Manager within the stipulated time period. System Innovators shall then revise the Deliverable or <br />satisfactorily explain the reasons for Accepting the Deliverable "as is." Upon receipt of the revised Deliverable or <br />
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