Agenda Packet_2023-03-07 - Laserfiche WebLink

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EXHIBIT 1 C,n- o - w --1-o) I CO �0 tj-S CONTRACT PURSUANT TO RFP SERIAL 16154-RFP This Contract is entered into this 11 th day of January, 2017 by and between Maricopa County ("County"), a political subdivision of the State of Arizona, and HID Supply Facilities Maintenance, Ltd., Florida Limited Partnership ("Contractor") for the purchase of Maintenance Repair and Operating Supplies and Services. 1.0 CONTRACT TERM: 1.1 This Contract is for a term of Five (5) years, beginning on the Ith day of February, 2017 and ending the 31 s' day of December, 2021. 1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this Contract for additional terms up to a maximum of five (5) additional years, (or at the County's sole discretion, extend the contract on a month -to -month bases for a maximum of six (6) months after expiration). The County shall notify the Contractor in writing of its intent to extend the Contract term at least sixty (60) calendar days prior to the expiration of the original contract term, or any additional term thereafter. 2.0 FEE ADJUSTMENTS: 2.1 Any request for a fee adjustment must be submitted sixty (60) days prior to the current Contract expiration. Requests for adjustment in cost of labor and/or materials must be supported by appropriate documentation. If County agrees to the adjusted fee, County shall issue written approval of the change. The reasonableness of the request will be determined by comparing the equest with the (Consumer Price Index) or by performing a market survey. 3.0 PAYMENTS: 31 As consideration for performance of the duties described herein, County shall pay Contractor the prices based on the discounts stated in Exhibit "A." or Task Order, 3.2 Payment shall be made upon the County's receipt o fa properly completed invoice. 3.3 INVOICES: 331 The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s) can be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide the following information: • Company name, address and contact • County bill -to name and contact information • Contract Serial Number ifprovided during account set-up or • County purchase order number • Invoice number and date • Payment terms • Date of shipment Quantity ' Contract Item number(s) City Council 9-5 3/7/2023