2023-009 - Reimbursement Policy for Actual and Necessary Expenses

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RESOLUTION NO. 2023-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING A CITY COUNCIL REIMBURSEMENT POLICY FOR ACTUAL AND NECESSARY EXPENSES PURSUANT TO CITY CHARTER SECTION 402 AND AUTHORIZING REIMBURSEMENT FOR SPECIFIC SAFETY SERVICES WHEREAS, section 53232.2(a) of the Government Code authorizes local agencies to "reimburse members of a legislative body for actual and necessary expenses incurred in the performance of official duties;" and WHEREAS, section 402 of the City of Santa Ana City Charter provides that the City may reimburse the Mayor and City Council Members for actual and necessary expenses pursuant to a Council Resolution; and WHEREAS, section 53232.2(b) of the Government Code requires local agencies that make such reimbursements to "adopt a written policy, in a public meeting, specifying the types of occurrences that qualify a member of the legislative body to receive reimbursement of expense relating to travel, meals, lodging, and other actual and necessary expenses;" and WHEREAS, the City of Santa Ana has an Administrative Travel and Expense Reimbursement Policy that applies to employees and elected officials which Policy was updated in July 2021; and WHEREAS, the attached policy applies only to elected officials as provided for by Section 402 of the City Charter; and WHEREAS, the Mayor and each City Council Member is allocated $5,000 on a Fiscal Year basis for office expenses; and WHEREAS, in addition to these expenses the Mayor or a City Council Member may incur a special or unanticipated actual or necessary expense and there are no current policies regarding reimbursement for such expenses; NOW, THEREFORE, BE IT RESOLVED, that the Santa Ana City Council does hereby resolve as follows: Section 1. The City Council hereby adopts the City Council Reimbursement for Actual and Necessary Expense Policy which is set forth as Exhibit "A" and attached hereto and incorporated herein as "Exhibit A." Section 2. The City Council hereby also approves reimbursement of up to $1,500 related to actual and necessary safety services incurred by Mayor Amezcua.