Agenda Packet_2023-04-04 - Laserfiche WebLink

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(aw�, t CITY OF SANTA ANA C. Publication Process for Cultura The City will lead publication efforts. The nature of the tasks involves ongoing communication between City staff and the graphic artist via email and phone calls to ensure a finished and professional product acceptable by the City. 2. The production timeline for Culture will span a minimum of 19 calendar days, but may vary based on content or needs, as determined by the Project Manager. 3. Production begins once City staff provides the project content and ends once a digital file is uploaded to the City's selected printer. 4. The graphic artist/design studio will design and provide a digital PDF proof to the City for review during the review process. City staff will provide the graphic artist all drafts in PDF files for proofing and correction, until publication is approved for sending to printer. 5. The graphic artist will provide files to the printer according to the printer's specifications or as an acceptable industry standard format. The graphic artist will upload the digital file via a File Transfer Protocol ("FTP") site to the City's printer. The graphic artist will communicate the successful transfer of the file via email to the printer and City staff. 6. The graphic artist/design studio will email an electronic PDF version of the newsletter for posting on the City's website. 7. The graphic artist/design studio will ensure all aspects of production are on schedule to meet delivery, print and mailing deadlines. Additionally, the graphic artist/design studio shall maintain open and regular communication with City staff and selected printer. 8. The publication process for other projects will be negotiated on a case -by -case basis with the project manager. D. Project Management The City will require one kick-off meeting following contract award. Progress meetings will be scheduled throughout the contract years, if needed. In -person meetings may be required as determined by the City. E. Additional Individual Services These services can be priced individually as a la carte items for the proposal but they may or not be included in the final agreement. RFP No. 22-164 The City may request additional photography from the graphic artist/design studio. These services may be performed by the studio directly or they may source out, as needed. 2. The City may have a need for translation services to produce a Spanish and Vietnamese version of the Cultura. This will be determined by the Project Manager, as needed. These services may be performed by the studio directly or they may source out, as needed. RFP Cultura Magazine Design Services Page 19 of 35 City Council 15 — 16 4/4/2023