Agenda Packet_2023-04-04 - Laserfiche WebLink

Home Browse Search

Amend Agreement for Construction Engineering Services April 4, 2023 Page 2 The SR-55/Ritchey Street Water Projects are being constructed as a result of Orange County Transportation Authority (OCTA)'s SR-55 Freeway widening project and OCTA is reimbursing the City for its cost. Berg & Associates, Inc. has continuously proved throughout the course of this project to be a valuable partner to the City. The firm has provided the additional staff and expertise necessary to manage construction of three separate water resources relocation projects. Berg & Associates, Inc. has encountered multiple unanticipated challenges during the construction phase of the projects, including extended project schedule due to material procurement delays and project scope changes, additional management services requested by the funding agency (OCTA), additional administrative duties due to inexperience of construction contractor on federally funded projects, and unexpected Community Workforce Agreement union fees. An additional description is provided in the consultant's request to increase the total contract amount (Exhibit 1). For these reasons, staff has exceeded the initial estimation of utilization of the contracted services. Staff recommends amending the agreement with Berg & Associates, Inc. to increase the not -to -exceed amount for the remainder of the contract term (Exhibit 2). This will ensure the City continues to meet the increased project demands and ensure a timely and quality delivery of the project. FISCAL IMPACT All funds expended for the water relocation project costs will be reimbursed by OCTA as outlined in the Cooperative Agreement No. C-0-2201 and three Utility Reimbursement Agreements for the State Route 55 Improvement Project. The approval of the appropriation adjustment will recognize $900,000 into the Acquisition & Construction, Water Utility Capital Projects, Expense Reimbursement-OCTA revenue account (No. 06617002-57004) and appropriate the same amount into the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account as shown below. Fiscal Accounting Unit— Fund Accounting Unit — Year Account No. Description Account No. Amount Description 2022-23 Acquisition & Water Utility Capital (July -June) 06617647-66301 Construction Projects, Water $180,000 Capital Project 2023-24 Acquisition & Water Utility Capital (July -June) 06617647-69011 Construction Projects, Reserve $600,000 Appropriation 2024-25 Acquisition & Water Utility Capital (July -Nov) 06617647-69011 Construction Projects, Reserve $120,000 Appropriation TOTAL: $900,000 City Council 17 — 2 4/4/2023