Agenda Packet_2023-04-04 - Laserfiche WebLink

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�I Berg & Associates Inc. Your Bridge to a Better P�ect Utilization of New Rate for Office Engineer at 60% FTE: It is requested that the current administrative positions (Brenda Ramirez, Contract Administrator, and Eric Vandenberg, Jr. Office Engineer) be replaced with an Office Engineer (Carlos Quiroz, QSP) for a more technical assistance. Carlos's experience and skill level will be a mitigation effort to allow for the PM/RE to minimize his hours from the current overage usage. Cost of Office Engineer at 60% (Mar 23— End of Phase 2): $ 61,636.96 Utilization of New Rate for Jr. Office Engineer at 20% (Feb 23 — May 23): Due to recent Change Orders issued by OCTA, and continuing project challenges, we highly recommend keeping additional help on through May 2023 to keep costs of PM/RE lower. Costs for this position in February 2023 are covered by the originally planned hours for Contract Administrator. Cost of Jr. Office Engineer at 20% (Mar 23 — May 23): $ 9,839.44 Additional Cost for Scheduling Services: To ensure a coherent schedule from the Contractor it is requested to extend the duration of the scheduler thru the Phase 1 period or at least a minimum of an additional 6 months. For Phase 1, Mar 2023 — Nov 2023 and the first month of Phase 2,16hr/mo is 160hr for Scheduler. Additional Budget for Scheduling Services: $ 30,750.40 Additional Cost for Specialty Inspection Services: RMA Group will be utilized to provide CWI Inspection/Testing of Field Welding of Welded Steel Pipe CMLC (24", 16", 14", 10", 8", 6"). Additional Budget for Specialty Inspection Services: $ 25,021.70 Additional Cost for CWA Rate: The CWA rate results in a $ 34.09 increase to our originally planned inspector rate. When this is applied to the additional time after Amendment 01 costs are expended, roughly June 2023. Additional Budget for CWA Rate with Schedule Extension: $ 53,474.80 The attached spread sheet shows all additional costs dispersed for the entire Contract including actual costs and forecasted costs. The amount needed to complete the project after budget expenditure through March 2023 is shown in the table below, we would consider this amount Amendment 02: Apr 2023 - Closeout Cost To Completion Remainder Amendment 01 $ 10,446.24 Forecasted Additional Costs (shown above) $ 190,192.50 Planned FTE %- Original Schedule $ 263,197.50 Planned FTE % - Contractor Extension $ 267,344.26 Planned FTE % - Close out $ 44,144.08 ESTIMATE TOTAL AMEDNMENT 02 $ 775,324.58" A difference of —3k is shown on the spreadsheet, due to ODCs and marginal estimate errors, all costs can be broken down further upon request. City Council 17 — 7 4/4/2023