Agenda Packet_2023-04-04 - Laserfiche WebLink

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Motorola 800 MHz Communications System Equipment April 4, 2023 Page 2 ordering $363,753 in equipment upon City Council's approval, with a contingency of $36,537 for additional pacsets, mobile radios, and accessories if needed through the end of the contract period. In addition, the Code Enforcement Division of the Planning and Building Agency will be purchasing ten radios. The purchase will provide the Code Enforcement Division with handheld APX4000 Model II radios for newly hired Code Enforcement Division staff and replacement radios for non -compatible or non -working radios for Animal Services staff. The handheld radios are critical for emergency and non -emergency communication with SAPID. The Planning and Building Agency anticipates ordering $47,520 in equipment upon City Council's approval, with a contingency of $23,760 for additional mobile radios, chargers, and accessories if needed through the end of the contract period. Santa Ana Municipal Code Section 2-807 requires that contracts for City purchases be awarded on the basis of obtaining maximum quality and minimum costs after a competitive process but allows for awards of purchases exempt from a bid process whenever it shall appear there is only one reasonable source. Accordingly, the County established Agreement No. MA-060-21010004 with Motorola Solutions, Inc. for the 800 MHz CCCS under their Sole Source Procurement Policy, providing access to the existing radio communication system throughout the County. Motorola Solutions, Inc., the manufacturer, offers the equipment at discounted pricing to all public agencies in Orange County under the 800 MHz CCCS program. FISCAL IMPACT The current fiscal year funding is available in each respective department's FY 2022-23 budget and future fiscal year funding will be included in the proposed budgets for City Council consideration as follows: II.1=2 oIl0 :ST-2ifa Fiscal Accounting Unit Accounting Unit — Year — Account No. Fund Description Account No. Amount Description PD Central FY 22-23 01114450-66400 General Fund Distribution $270,650 Center, Machinery & Equipment Supplemental SLESA, Machinery FY 22-23 12814407-66400 Law Enforcement & Equipment $ 93,103 Services Fund Supplemental SLESA, Machinery FY 23-24 12814407-66400 Law Enforcement & Equipment $ 36,537 Services Fund Subtotal $400,290 City Council 10 — 2 4/4/2023