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Purchase Order Amendment for Asphalt Pothole Repair <br />April 18, 2023 <br />Page 2 <br />The historic rain amount over the winter and spring of 2022/2023 has caused extensive <br />damage to City streets, and in keeping with City Council's directives to provide <br />responsive public services, staff recommends the current contract term be increased by <br />$300,000 to ensure sufficient funds are available to perform necessary street repairs. <br />Furthermore, additional Emergency Purchase Orders totaling $200,000 have been <br />issued on a temporary basis for additional contractual service providers to rapidly <br />augment the service levels for pothole repairs. <br />Additionally, it is recommended that one additional, two-year term be added to the <br />purchase order in order to take advantage of the favorable pricing. The additional <br />budget will also help to avoid deferring pothole repairs until major street reconstruction <br />projects are performed. <br />All American Asphalt has provided services to the Public Works Agency's Engineering <br />Division for several years and most recently completed the following Capital <br />Improvement Projects (CIP): <br />Project ID Project Title <br />20-2707 � Adams Park Parking Lot Improvements <br />20-6957 MacArthur Blvd. Rehabilitation from Flower Street to <br />Main Street FY 2022-2023 <br />20-6907 1 Local Street Preventative Maintenance FY 2019-2020 <br />20-7533 1 Residential Street Repair Program FY 2019-2020 <br />21-6976 <br />Flower Street Rehabilitation - McFadden Ave. to First St. <br />FISCAL IMPACT <br />The current fiscal year funding is available in the FY 2022-23 budget and future fiscal <br />year funding will be included in the proposed budgets for City Council consideration: <br />Fiscal <br />Accounting <br />Fund <br />Accounting Unit, <br />Amount <br />Year <br />Unit- Account # <br />Description <br />Account Description <br />CURRENT ANNUAL AMOUNT 1-Year Term <br />Special Gas <br />Roadway Maintenance, <br />2022-23 <br />02917660-62300 <br />Tax <br />Contract Services- <br />$900,000 <br />Professional <br />REQUESTED AMENDMENT AMOUNT <br />PWA - Service <br />2022-23 <br />01117017-62300 <br />General <br />Enhancement, Contract <br />$300,000 <br />Fund <br />Services -Professional <br />ADJUSTED SUBTOTAL <br />$1,200,000 <br />OPTIONAL EXTENSION 2 YEAR TERM <br />City Council 12 — 2 4/18/2023 <br />