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March 27, 2023 <br />City of Santa Ana <br />Landscape Architectural Services <br />Page 2 <br />the plans and specifications. The DEA team will assist the City in reviewing and responding to <br />RFI's and clarifications during construction within five calendar days of receipt. DEA will <br />complete shop drawing reviews within two weeks of receipt and assist the City in contract <br />change order reviews within five working days of receipt. DEA will also be available to make <br />delta revisions to the plans for the contractor's use should changes be considered necessary <br />by the construction management team. <br />The City utilizes the construction management software "Procore" to manage projects during <br />construction. DEA will need to interface with "Procore" for all tasks previously described. The <br />City will provide the DEA team with access to the "Procore" system as well as user training. <br />Any services required beyond 106 hours will be charged on a time and materials basis. <br />Deliverables: Construction administration activities as noted above. <br />Task 1 D: Record Drawings - $13,600 <br />DEA will prepare 'Record Drawings' in digital format utilizing general contractor provided 'field <br />marked' plans provided by the City and As -Built information. Hard copy plan sets including <br />mylar prints are excluded. <br />Deliverables: Record Drawings as noted above. <br />Total Fee: $43,505 <br />Reimbursables - $1,000 (for budgetary purposes only) <br />Government fees, mileage, delivery costs such as Federal Express charges and plotting / <br />reproduction services are considered reimbursable fees and shall be billed to you at cost <br />plus 15%. Invoices will be due and payable within 30 days and will be sent monthly based <br />upon the percentage of work completed. Any service requested which does not fall within <br />the scope of services listed, or any duplication of work due to changes desired by the City, <br />will be performed on an "Extra Services" basis and negotiated accordingly. <br />DEA would be pleased to continue assisting the City of Santa Ana with this project and could <br />begin work immediately following receipt of an authorization to proceed. If you have any <br />questions or require further clarification of any item, please feel free to call. We look forward to <br />discussing this proposal with you and thank you once again for this opportunity. <br />Sincerely, <br />DAVID EVANS AND ASSOCIATES, INC. <br />Heath Habig, PLA 5028 <br />Associate <br />17542 E. 171" Street, Ste. 150, Tustin, CA 92780 T:714.665.4536 0:714.665.4500 <br />