Agenda Packet_2023-05-16 - Laserfiche WebLink

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PROPOSALFOR RF NO.: 23-030 CITY'S POTENTIAL GOALS, OBJECTIVES & REQUIREMENTS SCHEDULE BUDGET QUALITY INNOVATION ERGY EFFICIENCY OR SUSTAINABILITY -1 ANA N TETRA TECH the Work Plan will vary with the type and size of the given task order. For small projects the Work Plan may be a short memorandum which is distributed by email to the members of the project team. No internal kick-off meeting will be required for smaller projects. For larger projects, the Work Plan will be a comprehensive document which is distributed and discussed at an internal kick-off meeting. The kick-off meeting will include all key project team members. The input of engineers and specialists of other disciplines may be required in order to provide comprehensive solutions to some of the tasks. Tetra Tech has experienced staff in all required disciplines who will address any situation that comes up. Task Order Authorization: Upon receipt of the notice to proceed from the City of Santa Ana for a given Task Order, Tetra Tech will schedule a project kick- off meeting or teleconference, update the Quality Control Plan (as necessary), and prepare a Health and Safety Plan (if required). Project Execution: The last and most important component of the management process is to perform the work. This component is not easily summarized here because it is dependent on the type of work required and the scope of work for each Task Order. FINAL PROJECT WORK PLAN However, to provide the City of Santa Ana with a sense of our knowledge of project requirements for the general types of projects expected under this contract, we discuss our project understanding in the next section. DESIGN APPROACH AND COORDINATION WITH THE CITY The approach that Tetra Tech typically uses for engineering design includes a preliminary design phase and a final design phase. Prior to commencing the preliminary design phase, Tetra Tech will lead with support from the City a project kickoff meeting to review the project in detail, discuss the project approach, identify critical success factors, schedule, budget and obtain project specific goals from the City. During the preliminary design phase, the Tetra Tech team will work toward understanding the project and site location. The team will analyze project design issues and base their design recommendations to the City of Santa Ana on this analysis. Lastly, the team will work with the City to set a design course that will result in a 30% design review package. City Council 20 — 101 City of Santa Ana 5/16/2023