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INSURANCE ON FILE N-2023-147 WORK MAY PROCEED UNTIL INSURA CE EXPIRES N CITY CLERK DATE: AGREEMENT WITH CESAR VARGAS & ASSOCIATES TO PROVIDE TRANSLATION SERVICES THIS AGREEMENT is made and entered into this 7th day of June, 2023, by and between MENTE, Inc., a California corporation dba Cesar Vargas & Associates (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). 0'. G OTC, (Samoa 1 M ) ($M) A - RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of English - Spanish translation/interpretation of the City Council meeting, translate election - related material, and varied Clerk of the Council outreach efforts. B. Consultant represents that it is able and willing to provide such services to the City. Consultant has provided said services under Agreement No. N-2022-153, which expired on September 30, 2022. The parties then agreed to a short-term agreement for said services, (which expired on May 4, 2023) during the City's bid process for translation services, as required by the Santa Ana Municipal Code, which is pending. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform those services as set forth in Exhibit A, which are incorporated by reference to this Agreement. Additional translation services, in furtherance of the details shared in Exhibit A, must be approved in writing by the City. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit B, which are incorporated by reference to this Agreement. The total sum to be expended during the term of this Agreement, including any extension periods as set forth in Section 3 below, shall not exceed Twenty -Five Thousand Dollars and Zero Cents ($25,000.00). b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. Page i of 9