Item 23 - Moving and Storage Services for the Main Library and Newhope Library

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CITY OF SANTA ANA I Bookmobile Collection: Relocate Bookmobile collection of approximately 8,000 books and audiovisual materials to the Newhope Library, 122 N. Newhope Street upon closure of Main Library. 4. Shelving and Furniture: No shelving is included. However, Contractor shall be required to move and store some miscellaneous furniture items, including a piano, several newer storage cabinets, a large maker table and stools, and no more than 25 book carts. 5. Technology: Larger -sized equipment, including multifunction devices, self -check stations, security gates, a laptop dispensing kiosk, a mobile device charging station, and two (2) arcade machines, shall be included in the project scope. 6. Artwork and Fragile Items , The Main Library has several pieces of artwork, including a lame painting, an antique vase, and a wall -mounted display case that must be specially packed and stored. Contractor shall do the packing of all items designated as fragile. 7. Packing: Packing of the Library's circulating and non -circulating collections and materials will be done by City staff, but the Contractor must provide all boxes. The Contractor shall also ensure that boxes containing the collections are kept and stored in the sequence provided by staff to allow for items to be reshelved in a timely manner. 8. Mandatory Pre -Bid Walkthrough: Staff will label all miscellaneous non -collection items, including furniture and technology -related items that need to be moved. These items will be marked and visible during the mandatory pre -bid walkthrough. 9. Schedule: Deliver Packing Library Relocation to Storage Storage Duration Relocation to Materials Closure and Newhope Library Library I\p2024A ril ay 2024 May 2024 July 2024-Oct. 2025 October 2025 Note: Dates are tentative and are subject to change based on construction timeframes. RFP No. 23-058 Library Moving and Storage Services Page 19 of 40