Item 26 - MOU between the City of Santa Ana and the Confidential Association of Santa Ana

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ARTICLE XV 15.0 DISCIPLINE 15.1 Pre -Disciplinary Procedure A. If an employee is to be suspended without pay, reduced in pay, demoted, or dismissed, the employee shall: 1. Receive written notice of the intended action at least ten (10) calendar days before the date it is intended to become effective, stating the specific grounds and the particular facts upon which the intended action is based. 2. Receive copies of any known materials, reports, transcripts, statements, or other documents upon which the intended action is based. 3. Be accorded the right to respond to the intended charges in writing or in person with the Department Head or designee within a reasonable period of time, not to exceed ten (10) calendar days unless the Department Head or designee authorizes a longer time. 4. Be given the written decision of the Department Head or designee at the earliest practicable date prior to the effective date of the disciplinary action. 15.2 Disciplinary Appeals Procedure A. Appeals Procedures for Disciplinary Action Not Covered by the Informal Appeals Procedure Step 1. a. If an employee desires to appeal a disciplinary action not covered by the informal appeals process, they (or their representative) shall submit a written notice of appeal to the Executive Director of Human Resources or designee within ten (10) calendar days of receiving the written decision from the Department Head or designee. b. The Department Head or City Manager or designee (depending on who issued the disciplinary action as determined by the Executive Director of Human Resources or designee) shall meet with the employee within twenty-one (21) calendar days after the submission of the appeal. The Department Head or City Manager or designee may affirm, reverse, or modify the disciplinary action. CONFIDENTIAL ASSOCIATION OF SANTA ANA (CASA) MOU: JULY 1, 2022 THROUGH JUNE 30, 2025 Page 51