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City Clerk Office <br />www.santa-ana.org/city-clerks-office <br />Item # 37 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />July 18, 2023 <br />TOPIC: City Council Meetings Rules and Procedures <br />AGENDA TITLE <br />Review and Consider Amending City Council Meetings Rules and Procedures Including <br />Teleconference Options <br />RECOMMENDED ACTION <br />1. Adopt a resolution amending the rules and procedures for City Council meetings <br />to change the time of regular meetings, update the rules of procedure, clarify <br />decorum regulations, and address teleconferencing. <br />2. Approve a revised Teleconferencing Policy (with or without provisions for AB <br />2449). <br />3. Provide direction to staff regarding the continued use of Zoom/teleconferencing <br />for public participation in City Council meetings. <br />DISCUSSION <br />Santa Ana Charter Section 409 states that the City Council shall provide, by ordinance <br />or resolution, for the time, place, and manner of holding its meetings. Charter Section <br />411 further states that the City Council shall establish rules for the conduct of its <br />proceedings and to preserve order at its meetings. Practically, the requirements of <br />these two sections have been met with the adoption of one resolution, currently <br />Resolution No. 2013-019 (Exhibit 4). <br />Rules and Procedures <br />Staff recommends adopting a new resolution amending the rules and procedures for <br />City Council meetings (Exhibit 1) to provide clarity and address certain topics, as <br />follows: <br />• City Council meeting start times: the current resolution states that Closed <br />Session will begin no sooner than 5:00 PM and the Regular Open Meeting will <br />begin at 5:45 PM. Any changes to these specific times require the meetings to be <br />noticed as Special Meetings. Staff proposes that the start time of Closed Session <br />be amended to begin anywhere between 3:00 PM and 5:00 PM, depending on <br />the number of Closed Session agenda items, and the Regular Open Session to <br />begin as soon as 5:30 PM. The specific start time will be noticed on the posted <br />agenda. <br />