Item 37 - Consider Amending City Council Meetings Rules and Procedures

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1. The request shall include a general description of the circumstances relating to the member's need to appear remotely at the given meeting. The general description of an item generally need not exceed 20 words and is not required the member to disclose any medical diagnosis or disability, or any personal medical information that is already exempt under existing law, such as the Confidentiality of Medical Information Act (Chapter 1 (commencing with Section 56) of Part 2.6 of Division 1 of the Civil Code). 2. Members shall make a request to participate remotely at a meeting pursuant to this clause as soon as possible. 3. Members shall make a separate request for each meeting in which they seek to participate remotely. 4. Council may take action on a request to participate remotely at the earliest opportunity. If the request does not allow sufficient time to place proposed action on such a request on the posted agenda for the meeting for which the request is made, Council may take action at the beginning of the meeting in accordance with paragraph (4) of subdivision (b) of Section 54954.2. iii. During the meeting where a members participates remotely due to Just Cause or an Emergency, at least a quorum of the members of Council participate in person from a single physical location clearly identified on the agenda, which location is open to the public and situated within the boundaries of the territory over which Santa Ana exercises jurisdiction. iv. During the meeting where a members participates remotely due to Just Cause or an Emergency, the member participating remotely shall publicly disclose at the meeting before any action is taken, whether any other individuals 18 years of age or older are present in the room at the remote location with the member, and the general nature of the member's relationship with any such individuals; and the member shall participate through both audio and visual technology during the meeting. v. The provisions shall not serve as a means for any member of a legislative body to participate in meetings of the legislative body solely by teleconference from a remote location for a period of more than three consecutive months or 20 percent (20%) of the regular meetings for the local agency within a calendar year, or more than two meetings if the legislative body regularly meets fewer than 10 times per calendar year. vi. During the meeting where a members participates remotely due to Just Cause or an Emergency, the legislative body shall have available at least one of the following as a means by which the public may remotely hear and visually observe the meeting, and remotely address the legislative body: (i) 6