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Scope of Services for Entertainment Event Producer ("Consultant") 1. SCOPE OF SERVICES a. Event Planning. The Consultant shall collaborate with the City to plan, develop, and execute City events featuring live music performances. This includes determining event objectives, identifying suitable venues, managing event logistics, and establishing a comprehensive event schedule. b. Artist Procurement. The Consultant shall be responsible for sourcing artists or bands for live music at each event ensuring their availability and negotiating fees. c. Event Promotion. The Consultant, in consultation with the City, shall develop and implement marketing and promotional strategies to generate awareness and maximize attendance at City events. This may involve, with City's prior written approval, creating event websites, utilizing social media platforms, distributing press releases, and coordinating with local media outlets. d. Event Production. The Consultant shall support all aspects of event production, including procurement of stage setup, sound and lighting equipment, and technical support, as well as ensuring compliance with health and safety regulations. The Consultant shall also coordinate necessary permits and licenses for each event. e. Talent Management. The Consultant shall handle all aspects of artist management, including coordinating travel arrangements, accommodation, hospitality, and ensuring their comfort and satisfaction during the Event. f. Budgeting and Financial Management. The Consultant shall create and manage event budgets in consultation with the City, ensuring financial resources are allocated appropriately, expenses are tracked, and financial reports are provided as necessary. 2. DELIVERABLES a. Event Plans. The Consultant, in consultation with the City, shall develop detailed event plans, including event schedules, artist lineups, production timelines, and promotional strategies. These plans shall be submitted to the City for approval. b. Artist Contracts. The Consultant, upon written approval by the City, shall negotiate contracts with live music artists or bands for each event. The City shall approve and execute all contracts for all live music artists or bands for each event. c. Vendor Contracts. The Consultant, upon written approval by the City, shall negotiate contracts with vendors necessary for event production, including but not limited to, stage setup, sound and lighting equipment, and technical support. it. Event Reports. The Consultant shall provide post -event reports summarizing the outcomes of each event, including attendance figures, revenue generated, feedback received, and any recommendations for future improvements.