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F. Vacation Buy -Back. <br />1. Through December 31, 2023 <br />Employees are eligible to require the City to buy back up to eighty (80) <br />hours of their banked vacation per calendar year. <br />2. Effective January 1, 2024 and continuing every year thereafter <br />a. If an employee wants to cash -out unused vacation leave they <br />accrued during the calendar year, they must make an irrevocable <br />election by December 15th of the prior calendar year (i.e. by <br />December 15, 2023 for a cash -out in calendar year 2024). <br />b. The irrevocable election must indicate the amount of vacation hours <br />the employee intends to cash -out during the next calendar year. <br />The number of hours to be cashed -out cannot exceed the total <br />number of hours the employee will accrue during that same calendar <br />year, or a maximum of eighty (80) hours, whichever is the lesser <br />amount. <br />C. Once the election form is submitted to Human Resources, the <br />amount of hours to be cashed -out cannot be changed for that <br />calendar year. <br />d. Employees may submit a request for cash -out up to two (2) times <br />per year for payment the pay period which includes July 1 and/or <br />December 15. <br />e. In the event an employee's vacation leave balance (on either pay <br />period when they can elect to cash -out) is less than the amount of <br />hours the employee had previously elected to cash -out (in the prior <br />calendar year), the employee will only receive payment for the <br />amount of accumulated vacation leave remaining at the time of the <br />cash -out in either July or December. <br />f. If an employee makes an irrevocable election to cash -out vacation <br />in the following calendar year and uses vacation leave during that <br />subsequent calendar year, the vacation leave used will first come <br />from vacation leave the employee had earned (if any) prior to <br />January 1 st of the calendar year the employee had elected to cash - <br />out. The use of such earned, but unused, vacation leave accumulated <br />from previous calendar years shall not result in a reduction in the <br />amount of vacation hours the employee is eligible to cash -out. <br />CONFIDENTIAL ASSOCIATION OF SANTA ANA (CASA) MOU: JULY 1, 2022 THROUGH JUNE 30, 2025 <br />Page 33 <br />