Item 18 - Quarterly Report of Contracts

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Finance and Management Services www.santa-ana.org/finance Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 15, 2023 TOPIC: Quarterly Report of Contracts Awarded by the City Manager AGENDA TITLE Receive and file Quarterly Report of Contracts authorized by the City Manager as permitted by Charter Section 421. RECOMMENDED ACTION Receive and file Quarterly Report of Contracts entered into between April 1, 2023 to June 30, 2023. DISCUSSION Section 421 of the Charter requires the City Manager to submit a Quarterly Report (Report) to the City Council disclosing all contracts approved and executed under her authority for informational purposes. The Report is required to include the names of the contractors and the amounts of each contract along with a brief description. Section 2-748 provides the City Manager contracting authority to enter into non-public works contracts and agreements up to $50,000. On June 6, 2023, the City Council adopted an ordinance to increase the City Manager’s contracting authority for public works contracts to $500,000 (from $250,000). The ordinance became effective on July 6, 2023. This report covers activity through June 30, 2023, during which the City Manager’s authority for public works contracts was limited to $250,000. The City Council also directed staff to include a searchable list of all City Manager authorized contracts on the City’s website. Staff has developed the searchable list, and will publish updates on the City’s website upon City Council’s approval of each Quarterly Report of Contracts. Exhibit 1 is a listing of all purchase orders and agreements entered into during the period of April 1, 2023 to June 30, 2023, valued at amounts between $500 and $50,000 for non-public works expenditures, and up to $250,000 for public works contracts and agreements. FISCAL IMPACT There is no fiscal impact associated with this action.